Sales Entry Advance Shipping Notice (856) Report overview

When an advanced ship notice is generated for an order, the order is flagged with an advanced ship notice date. If you specify a range on the report, orders are checked for an advanced shipping date. If an order has an advance ship notice date, a subsequent advanced ship notice will not be generated. If you specify a list of order numbers to include in the report, the orders are not checked for an advanced ship notice date. All of the listed orders are processed and the advanced ship notice date is updated.

You can view the advanced ship notice date on the Sales Order Master List report.

You can send advance ship notices for Stock Orders (SO), Direct Orders (DO), and Blanket Releases (BR) in Stage 3 (Shipped) or Stage 4 (Invoiced).

You can send advanced ship notices to the customer, ship to, or a group. You can group the advanced shipping notices by order, customer, ship to, or group. A group, which is specified in the Group Code field on a Customer Ship To Setup record, is a ship to location which is validated against Customer Ship To Setup records. You can set up a ship to record that exists only to receive documents. For example, if your customer has two ship to records, but wants all EDI 856 transmissions sent to another location, you can set up a third location as a ship to.

This table shows the results of different entry values in the Send To and Grouping field:

Send To	Grouping	Results
Customer	Order	One 856 EDI notice is sent per order to the customer location.
Customer	Customer	All orders are grouped into one 856 transaction set for the customer and sent to the customer location.
Ship To	Order	One 856 EDI notice is sent per order to the ship-to location.
Ship To	Ship To	All orders are grouped by ship-to into one 856 transaction set for the ship-to and sent to the ship-to location.
Group	Order	One 856 EDI notice is sent per order to the grouping (ship-to) location defined in Customer Ship To Setup. This allows for creation of the 856 transaction sets based on either individual orders or all orders associated with ship-to addresses carrying the same grouping code. This allows for a number of ship-to addresses to be associated with a distribution center that has been identified as another ship-to record for purposes of storing the destination information for that distribution center.
Group	Group	All orders are sent that are grouped by group code into one 856 EDI transaction set for the group code location defined in Customer Ship To Setup.