GL Automatic Distribution Setup overview
Function acronym: GLSD
Use GL Automatic Distribution Setup to define automatic distributions of a master GL account code balance to various departments or sub accounts.
Automatic distribution files are used to perform allocations and reversals of balances based on specific percentages. For example, the balance of a master utilities expense account may be divided among several departments on a monthly basis. The distributions are either reversal entries or additional offsetting entries to the master account code. The GL Entry Distribute Automatically Report does the actual distribution.
Using automatic distribution records is optional. If automatic distributions are set up to distribute expenses or income, they should be generated before producing profit analysis reports.
Click to display all distribution account codes for the Group Name/Set #/Master account code combination. Before you close this window, the proof debit and proof credit amounts must be equal. For reversing set numbers, the proof debit and credit amounts must equal 100% of the master record. for offsetting set number, the proof debit and proof credit amounts must equal, but not necessarily be 100% of the master record.
After setup is complete, print the distributed accounts by running the GL Distribution Master List Report to verify that the information is correct.