EDI Entry Processing Contract Pricing Report overview

Vendors send the EDI 845 documents to provide data relative to the status of, or changes to, outstanding price authorizations for Vendor on Sale rebates.

Vendor on Sale rebates are vendor-specific and are based on product being sold to a customer or a group of customers. The rebate may be issued as cash, credit, deduction from your current balance, special purchase allowance, or another form. A contract number is required.

When you run the report in update mode, you can create PD Pricing Setup and PD Mass Maintenance Entry records. PD Pricing Setup and PD Mass Maintenance Entry records are always created in the vendor currency using the amount from the EDI flat file; therefore no exchange rate conversion is required.If a record contains an error, you must correct the error in the corresponding function. You must update the PD Mass Maintenance Entry records to create PD Pricing Setup records.

If you create PD Mass Maintenance Entry records, a set ID is created by the system. Use the ID to access the records. The format is [vendor#]YYYYMMDD-[sequence number][rebate type]-845. The sequence number is used if data from the same vendor is included in the report in the same run or at different times during the day.

The report can process these types of rebates, based on the rebates selected in SA Administrator Options-Products-Rebates:

• Level 1: Product
• Level 2: Rebate Type
• Level 3: Product Price Type
• Level 4: Product Line
• Level 5: Product Category

The report can process these rebate calculation types:

• Amount
• Percent
• Net

The report is organized in a contract format. It includes a totals section per contract and customer/shipto/customer rebate type that reflects the update type totals.

If a transaction type is not provided in the EDI document, warehouse is used as the default value. If an end date is not provided, the current date is used if you process a cancellation or expiration type transaction set.

You cannot maintain Rebate Level 4 - product line or Rebate Level 5 - Product Category type rebates in PD Mass Maintenance Entry. If you specify E for the (E)dit, (U)pdate, (B)oth, or (N)one option and attempt to process type 4 or type 5 records, errors are generated.