Vendor Invoice Group Entry - Copy overview

Vendor > Entry > Invoice Group

Function acronym: APEGS

You can create a new recurring group by copying an existing recurring group.

You cannot copy a one time group. If you attempt to copy a one time group, an error message is displayed.

When you copy an existing group to a new group, all transactions contained in the existing group file are copied to the new group with the same parameters. Copying groups is advantageous if several group files are similar or if you need to create new recurring batches for the new year.

Note: Do not attempt to copy a recurring batch and then change it to a one-time batch. Any transactions that are copied will not have a journal number assigned to them and will not be processed.

Recurring groups are meant to be posted on a consistent monthly basis. If you try to post a transaction in a recurring group and it is less than 30 days since the last posting for the transaction, a warning message is displayed in the Vendor Entry Group Update/Reconcile Invoices Report or Vendor Invoice Center Entry Final Update. You can still update the transaction.