Vendor Entry Check Print Report overview

Vendor > Entry > APE Reports > APEC

Function acronym: APEC

Use this report to remit payment electronically or with printed checks.

When Vendor Entry Check Print Report is run, the system checks to see if the CR Bank Setup record is being used. The message, Check Run in Process For Specified Bank, is displayed if the record is in use and the Vendor Entry Check Print Report is stopped. If the record is not being used, the system updates the Check Open Init field and prevents multiple check runs from executing against the same bank at the same time. When the check run finishes, the Check Open Init field is cleared.

Run Vendor Entry Check Print Report after you have selected the invoices to be paid and updated your AP files. Use Vendor Cash Requirements Report to select invoices to pay, then run these reports to update your files:

Vendor Edit Payment Selection Entry
Vendor Entry Pay Invoices Due Report

A journal number is assigned each time Vendor Entry Pay Invoices Due Report is run. Therefore, all checks that must be printed are associated with one journal number and bank number at a time. The Vendor Entry Pay Invoices Due Report might have been processed for several banks, but each bank number is associated with its own journal number. Checks are printed for one bank at a time to prevent you from printing checks on another bank's check forms. Between generating each Vendor Entry Check Print Report run, load your printer with the checks for the bank you are about to process.

See Reports associated with paying vendor invoices.

See Check printing for the recommended workflow for check processing.

You can reprint checks in Vendor Entry Check Print Report. You might need to reprint checks if there is a system failure, the checks jam in the printer, a check is lost, and so on. Reprint checks for an entire batch or a range. You can also reprint checks with new check numbers. If you try to reprint a group of checks and one of the numbers is an active check, this error message is displayed and the system stops the check printing process.

If you are running a reprint and do not specify a beginning and ending check number, Vendor Entry Check Print Report determines the beginning and ending check numbers and uses those numbers when error checking. These messages could display:


`Journal Record(s) Not Found (4329)`	Displayed if the journal number you enter does not exist.
`No Transactions Found for This Journal (5461)`	Displayed if the journal number you enter is not a Vendor Entry Check Print Report journal or the journal does not have check numbers associated to it.
`Check # Not Found (5322)`	Displayed if you enter a beginning or ending check number and that number is not found in the journal that you enter.

If a vendor uses foreign currency and you select the Purchase Draft option in SA Currency Setup, the system converts the check amount to domestic currency. You would be purchasing a draft at a bank for the domestic equivalent of your liability to your vendor. If you select Currency Account in SA Currency Setup, the system assumes that you have a bank account at a bank that transacts business using the same currency your vendor uses.

If the manual address flag is set on the invoice record, the manual address is printed on the vendor's check. If you specify a manual address for an individual scheduled payment, it is not printed.

Check Stubs

Because miscellaneous credits and credit memos are assigned an invoice number, they are printed with the invoices on the check stub. However, if you use the same invoice number on both an invoice and credit memo, the invoice is printed on the check stub and the credit memo is not.

Invoice amounts are listed with gross amounts, discounts and net amounts itemized. Credit memo and miscellaneous credits are also itemized in this fashion, with their amounts shown as negative values.

Invoices, credit memos and miscellaneous credits are all printed on the check stub in invoice number order.

In the Vendor Entry Check Print Report, you can specify what type of check you want to print.

See Check Stubs.

Check print file updating

Accounts Payable: The check number is assigned to the corresponding scheduled payment transaction as well as the payment transaction.

Check Reconciliation:

A check transaction is created for the specified bank number.
The last check date on the bank's record is updated to the check date indicated through Vendor Entry Check Print Report.
The check number on the bank's record is updated to the last assigned check number.
The current balance on the bank's record is debited by the check amount.

Purchase Order: The check number and paid fields are written to any costing transactions.

Note: Align the checks properly before you begin printing. Align the top of the check with the top of the print head, not the tear bar. The print head is the device that actually prints the characters and numbers on the checks.

EDI 820 Payment Order/Remittance Advice

You can run this report to send EDI 820 Payment Order/Remittance Advice documents to vendors. You can generate these types of files:

XML files that are processed through Infor ION
EDI flat files

The type of output that is generated for a vendor is selected in the Payments (EDI 820) field in Vendor Setup-eCommerce. The EDI 820 Payment Order/Remittance Advice document can be translated and mapped into a format the vendor can consume, if the vendor requires it.

See the Infor Distribution SX.e Setup and Administration Guide for EDI.

With the appropriate setup, you can use the Vendor Entry Check Print Report to pay BACS invoices. If you use BACS flat files, you must select the option, BACS Processing?, and specify a number in the option, BACS ID Number.

If you set up the vendor for ION, these options are not required: BACS Processing?, nor BACS ID Number. When the report is run, the payment request generates a Sync.RemittanceAdvice BOD, and ION sends the BACS payment to the bank. The Sync.RemittanceAdvice BOD can be used for remittance advice. If the vendor can process an XML file with the remittance data, sending the vendor the RemittanceAdvice BOD is recommended. If you use Infor Document Management, you can send a formatted remittance advice automatically to the vendor.