Vendor Entry Audit Report overview

Vendor > Entry > APE Reports > APEBA

Function acronym: APEBA

Run this report after Vendor Entry Batch Reconciliation for those transactions that do not reconcile and need to be researched.

This report displays the purchase order receipt amount, the initials of the person running the report, the line discrepancy between the purchase orders and invoices entered in Vendor Entry Batch PO Costing using the Cost List matching function and the actual purchase order received in Purchase Receipt of Inventory Entry. It will also show the totals of the Invoice line and Created By line. The Invoiced Addons in the report include capitalized and expensed addons.
Caution: 
The information in this overview is valid for the character interface of the system only. For information on updating Vendor Groups in the graphical interface, refer to the documentation for Vendor Invoice Center Entry.

The process begins in Vendor Entry Batch PO Costing, when you use Cost List to enter invoices by matching them to un-received purchase orders. In Cost List, you created temporary costing records. During Vendor Entry Batch Update Report, these temporary costing records are posted to temporary accounts until the purchase order is received. Next, records and postings created during Vendor Entry Batch Update must be reconciled with the purchase order receipts. During Vendor Entry Batch Reconciliation Report purchase orders that were matched to invoices entered in Vendor Batch Transaction Entry are compared to the items received in Purchase Receipt of Inventory Entry.

If there are no discrepancies, Purchase costing is updated. If discrepancies are found, an error message prints for each invoice in errror and costing is not updated. Run Vendor Entry Audit Report to identify the lines that do not match and research the unreconciled transactions.

From this point, you can cost the purchase order in one of two ways:

  • The purchase order can be costed automatically in Vendor Entry Batch Reconciliation Report by overriding the tolerance checks (Options 4-7) and posting discrepancies to a GL account (Option 8).
  • The purchase order can be costed manually in Vendor Entry Batch PO Costing.

Prerequisites

  • SA Administrator Options-Batch (APAOB)
  • AP Entry Batch Setup
  • Purchase Order Entry
  • AP Batch Transaction Entry
  • Vendor Entry Batch Update
  • Purchase Receipt of Inventory Entry
  • Vendor Entry Batch Reconciliation Report