SA Administrator Options - Vendors - Invoice Defaults overview

To set up your system as an accrual system, do not select the Default to Immediate Pay option. When you use the accrual system, the Pay option is not selected on each invoice entered through Vendor Invoice Center Entry. The invoices also have a scheduled payment record written to the transaction file. Scheduled payment records accrue until payment is requested through the Vendor Entry Pay Invoices Due Report.

To set up your system as an immediate payment system, select the Default to Immediate Pay option. Using the immediate payment method, the Pay option is selected on each invoice entered through Vendor Invoice Center Entry. Additionally, each invoice that is entered through Vendor Invoice Center Entry results in an Immediate Payment record being written to the transaction file. After you enter an invoice for immediate payment, it is considered as paid. Checks for these items are then ready to print immediately through the Vendor Entry Check Print Report. You do not have to request them through Vendor Entry Pay Invoices Due Report.

You can also specify whether to hold payment of a vendor's invoice for a direct order until your customer pays for the merchandise. If you indicate not to hold payment on direct orders, the invoice can be paid regardless of the status of the customer payment. If you indicate that you do not want to pay the invoice until you receive customer payment, Vendor Cash Requirements Report and Vendor Entry Pay Invoices Due Report do not recognize the invoice as available for payment until customer payment is received in Customer Cash Receipts Entry.

To enable automatic freight allocation, which passes the freight charges from the vendor's purchase order to the tied sales order and stores the tracking information for that purchase order, select the Enable AP Freight Allocation option. When the automatic freight allocation enhancement is enabled, freight terms are assigned for both customers and vendors. Additionally, the Freight Terms Type value identifies the type of freight term and is used to control purchase order, sales order, and vendor invoice costing processing. Freight Terms Type is set for each freight term record in SA Table Code Value Setup.