Entering a third-party addon

Third-party addons are addons that are billed directly to you by a third party, such as a shipper. You pay the third-party vendor directly, instead of the vendor who sourced the goods. You can expense third-party addons against an expense GL account, or you can capitalize the addons against the sourcing vendor's purchase order.

If you add the cost to the products on the original purchase order, you can enter third-party addons in Vendor Invoice Center Entry before the associated purchase order is received. You cannot process the addons in Final Update until the vendor's PO has been received.

Based on the addon allocation type, addons can be manually applied or automatically distributed to line items on purchase orders. For manually-applied addons, you must enter the specific line item and amount to apply to the line. All other allocations types are automatically distributed based on the type, such as amount, unit, weight, or cube.
Note: If you are costing capitalized addons, and you want to apply a portion to a GL account, specify the amount on the General Ledger Distribution window. The GL posting should occur during Final Update, not when the PO is costed.
  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    • Vendor #: Specify the vendor’s number.
    • Transaction Type: Select Invoice.
    • Process Type: Select Addon.

      This type can only be selected if Include Addons is selected for the Post to G/L By field in SA Administrator Options-Products-Costs.

    • Invoice #: Specify the vendor’s invoice number for this addon.
    • Amount: Specify the amount of the addon invoice.
    • Invoice Date: Specify the date of the invoice. The default value is the current date.
    • Terms: The terms defined on the Vendor Setup record should default. Otherwise, specify the terms from the invoice.
  4. Optionally, select these options:
    • Immediate Pay: Select this option to pay this invoice immediately.
    • Dispute: Select this option to put this invoice in disputed status.
    • Suspend: Select this option to suspend this invoice. When you suspend a transaction, the transaction is not updated to General Ledger when Final Update is processed.
  5. Click Save.
  6. Click Addons. The addons from the Vendor Setup record default.
    To maintain one of the default addons, select the addon and then click Edit.
    To add a new addon, click New.

    To apply this addon to a purchase order, click PO Addons, go to step 13.

  7. After you click New, specify this information:
    • Addon: If you are creating a new addon, select the addon from the list.
    • Amount: Specify the amount of the addon.
    • Allocation: Specify whether the addon is allocated to the purchase order by amount, unit, cube, weight, or manually.
  8. Click Save.
  9. On the Addons view, select the addon in the grid and click New.
  10. On the PO Header Entry view, click New.
  11. Specify the PO number and amount against which you are costing this addon. Click Save.
  12. The purchase order is displayed in the Purchase Orders grid. Select the PO to be updated. Go to step 14.
  13. Select the addon(s) and click OK.

    Only capitalized addons are brought back to the Addons view. If you select an expensed addon, it does not automatically update the list of addons. You must add it manually.

  14. To view and modify terms, click Terms.
  15. To view and modify the GL distribution information, click General Ledger Distribution.
    To add another offset account and amount, click New. To modify or delete a GL account, select the account and then click Edit or Delete.
  16. To specify a manual address for the invoice, or to pay this invoice with a manual check, click Additional Information.
  17. When you are finished, close the Invoice Detail window.
  18. To save all changes to this invoice, click Save.
  19. After the associated purchase order is received, update the vendor group transactions.
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