Entering a reversal of a vendor invoice or other charges

Use these instructions to reverse a transaction in Vendor Invoice Center Entry. For example, you can reverse an invoice or service charge that has been entered in error.

The only time you are required to reverse a transaction in Vendor Invoice Center Entry is after the original transaction has been processed through Final Update. If the transaction has not been processed through final update, you can maintain the transaction without entering a reversal.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    Vendor #
    Specify the vendor’s number.
    Transaction Type
    Select Reversal
    Reversal Type
    Select Invoice or Misc Credit.
    Apply to Invoice #
    Specify the invoice or miscellaneous credit number to be reversed.
    Invoice Date
    Specify the date of the reversal.
  4. Click Save.
  5. In the General Ledger Distribution view, the debits and credits that were automatically posted to the GL accounts on the original transaction are displayed. You cannot maintain those GL entries, but you can delete them and add new ones. Your GL entries must balance and the Proof amount must be zero.
  6. Update the transactions for invoices that were entered for the group.
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