Processing and reconciling vendor rebates

After your vendor sends you amounts for the rebates you claimed, use these instructions to adjust and reconcile your claims.

Optionally, you can use the Quick Reconcile function in PD Rebate Reconciliation Entry to update claims.

Select Pricing and Discounting > Entry > Rebate Reconciliation.
Select Vendor Claim Receipts.
Specify applicable search criteria, and then click Search.
Use the Rebate For field to indicate the type of rebates you want to view. To view rebate claims that you previously reconciled, select the Include Inactive option. Printed, Disputed, and Updated claims are active. All other claims are inactive. You cannot change inactive claims.
Open the claim.
To add a new vendor receipt, click New. Specify the receipt information. To reconcile and close the claim, select Status > Update. Specify the receipt amount, the actual amount allowed by the vendor for this claim, and the invoice number. Click Save. The proof amount includes the receipt amount you specified.
To change the claim information, click the field in the grid. The Receipt Date, Receipt Amount, Invoice #, Reference, and Division # fields are accessible. The vendor receipts, total line amount, and proof information in the header change according to what you update for the claim.
To reconcile a line, click Line Reconciliation. You can adjust each line in the claim to produce a final total that is the same as the proof amount (amount received). To update a line item, change the status, actual quantity, and actual amount in the grid.

If the vendor sent an amount less that what was expected, you can adjust the actual quantity and actual amount to reflect this difference. For example, if you submitted a claim for 10 widgets with a rebate of $1.25 each, you would expect a rebate of $12.50. If the vendor only allows $10.00 and you decide not to dispute the amount, you can change the value in the Actual Amount field to $10.00 and the proof would be zero. If you dispute the amount and do not want to update the line at this time, select Disputed in the Status column.
To update the claim, the Proof must be zero. Click Submit.
Select the Update option, and then click OK.
Optionally, enter a proof debit and credit in the journal, and then click OK.

You can view the journal entries in GL Journal Inquiry, or print the PD Entry Journal Print Report to view the results of the postings that were made.