PO RRAR Acceptance type

As part of the workflow associated with running the Purchase Entry Recommended Replenishment Action Report (PO RRAR), you must review and accept lines. The acceptance type refers to the method you want to use to review the lines in PO RRAR Acceptance.

For each product that needs to be replenished, a vendor review line is created. A warehouse review line is also created for each warehouse that has surplus for this product. The vendor review lines are displayed first, the warehouse review lines second. Reports created in Purchase Entry Program Purchase Report only contain vendor review lines. If comments are added to a line item in Sales Order Entry, the comments automatically carry forward to the line item.

Regardless of the acceptance type, if specific exception conditions occur on a line item, the condition must be corrected before the purchase order can be merged.

The acceptance type for each product on the PO RRAR default based on the option selected in SA Administrator Options-Documents-Purchase Order-Replenishment. The options are described in Acceptance Type result.

Note: If the report was created in Purchase Entry Program Purchase Report, the lines default to n.

Acceptance Type result

Default Line Acceptance to No: All lines created by the PO RRAR are displayed with On in the Acp field. You must specify y for the lines you want to accept. The remaining lines not accepted will be canceled. This option permits you to accept or deny all lines from the Header with the Accept/Deny All option.

Default Line Acceptance to Yes: All lines created by the PO RRAR are displayed with y in the Acp field for the vendor review line. The warehouse review line(s) contain n in the Acp field. You can accept a warehouse review line instead of the vendor review line, but the initial default favors the vendor review line. This option permits you to accept or deny all lines from the Header with the Accept/Deny All option. If you select Yes to Option 11 on the PO RRAR, the default is always n. This is regardless of the Default Line Acceptance Type option setting in SA Administrator Options-Documents-Purchase Order-Replenishment.

Note: If you change the SA Administrator Options-Documents-Purchase Order-Replenishment acceptance type after a PO RRAR has been run, you must rerun the report to have the new acceptance type take affect.

Acceptance Type defaults


Default	Condition
Yes	For nonstock/special kit components. For order-as-needed kit components. If the option is Default Line Acceptance to Yes.
No	For a surplus transfer from another warehouse. If the option is Default Line Acceptance to No. If the report was created in Purchase Entry Program Purchase Report.

If the acceptance type is Yes, but the quantity ordered or price equals zero, an error message is displayed. The report cannot be merged until the quantity on each acceptance line is greater than zero.