Manually paying a new invoice

Manually paying a new invoice occurs when you prepare a check for an invoice that does not yet exist in the system. This may occur if you are presented with an invoice by a vendor in person, and you want to pay the invoice immediately.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    • Vendor #: Specify the vendor’s number.
    • Transaction Type: Select Manual Payment.
    • Process Type: Select the correct type.
    • Invoice #: Specify the vendor’s invoice number for this transaction.
    • Amount: Specify the amount of the invoice.
    • Invoice Date: Specify the date of the invoice. The default value is the current date.
  4. Select New Invoice.
  5. Optionally, select these options:
    • Immediate Pay: Select this option to pay this invoice immediately.
    • Dispute: Select this option to put this invoice in disputed status.
    • Suspend: Select this option to suspend this invoice. When you suspend a transaction, the transaction is not updated to General Ledger when Final Update is processed.
  6. Click Save.
  7. Click General Ledger Distribution, and then verify or update the General Ledger account .
  8. Click Additional Information, and then click Edit.
  9. Specify the manual check information, and then click Save.
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