Setting up a vendor for BACS flat file processing

Note: BACS flat file processing is not available for CloudSuite Distribution. Instead, use Electronic AP payment remittance.

Before you set up BACS processing, you must install the third-party software to read the BACS flat file. The bank provides this software. If you use a third-party form-printing solution, such as Unform or NowDocs, you must install and configure this utility. Third-party requirements are subject to change. Check with the appropriate third-party customer representative.

To enable BACS processing, you must set up your vendor’s bank information, pay method, and BACS format. Set up the vendor bank information and pay method in Vendor Setup. Set up the vendor’s bank BACS Format in CR Bank Setup.

  1. Select Vendor > Setup > Vendor .
  2. Open the record, and click eCommerce.
  3. Click Edit.
  4. In the Document Send Types section, specify EDI in the Payments field.
  5. In the EDI Payment and Bank section, specify this information:

    Bank Account Name

    Specify the vendor’s bank account name.

    Bank Sort Code

    Specify the vendor’s sort code. The sort code is a six-digit number that is usually formatted as three pairs of numbers, for example 12-34-56. It identifies both the bank and the branch where the account is held.

    Account Type

    Specify whether the vendor account is a current account or a deposit account. Typically, the vendor account is a current account.

    BACS Reference

    Specify the vendor’s reference identification. This identification is user-defined, descriptive, up to 30 characters, and agreed upon between you, the vendor, and the bank software requirements. This information displays in the flat file.

  6. Click General.
  7. In the Billing section, select Remittance/BACS in the Pay Method field.
  8. Click Save.
Related topics