Updating GL batch transactions

All transactions entered in GL Transaction Entry are entered as groups or batches and do not update the General Ledger until you initiate the update function, GL Entry Batch Update Report. Use one of these three methods:

  • Use Final Update in GL Transaction Entry
  • Use Final Update Report in GL Transaction Entry
  • Run GL Entry Batch Update Report

The first two methods run the same system process. However, the Final Update and Final Update Report options are used to update one group at a time. In contrast, the GL Entry Batch Update Report process can update a range of batches at one time and can be set up as a stored report to run every night. The Final Update Report option generates the GL Entry Batch Update Report logic.

Note:  The Final Update and Final Update Report options in GL Transaction Entry are functional only if you select the Allow GL Entry Transactions Final Update option in SA Operator Setup-Other Options.
  1. Select General Ledger > Entry > Transaction.
  2. Select Existing Group.
  3. In Group Name, specify the appropriate group.
  4. Make any final changes to the transactions. Verify the debits and credits balance.
  5. To update the batch, select either Update Actions > Final Update or Final Update Report:
    1. Optionally, select Final Update to update the selected group. A warning is displayed if errors occur. In this situation, you can proceed to step 5b to generate a GL Entry Batch Update Report and view the errors.
    2. Optionally, select Final Update Report to run the GL Entry Batch Update Report for the selected batch.
    3. Modify the posting date and period, if necessary.
    4. Choose whether to print all records, update the batch, or delete the batch after updating.
    5. Select your printer or output method and click OK.
  6. Select General Ledger > Entry > GLE Reports.
  7. Select GL Entry Batch Update Report.
  8. You can run a one-time report or store this report for future use.
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