SA Administrator Options - Vendors - Print Formats field descriptions

Checks

Print Format

The Print Format option determines the type of output that is produced for checks.

Select 1 if you use regular check stubs. The standard headings and the invoice payment information print on the check stubs. Select Print Heading if the standard heading should print. If you are using preprinted forms, do not print headings.

Select 2 or 9 if you have developed a custom print routine to print checks. The custom routine must control whether check stub headings are printed and the format to print invoice payment information. This format is not used by CloudSuite Distribution.

Select 3 if you are using a third-party forms printing application such as NowDocs or Unform when you are using Distribution SX.e on-premises. This format is not used by CloudSuite Distribution.

Select 4 to produce XML output. XML output is required if you are printing checks to Infor Reporting or some third-party forms applications. When you specify 4, you must also select an Output Type.

Print Headings: Select this option to print headings on the checks.

Allow AP Credit ACH

Select this option to implement the electronic AP payment remittance feature. When selected, two additional values, Credit ACH and ION, are available in the Payments (EDI 820) field in Vendor Setup-eCommerce. The Allow AP Credit ACH value specified here is also displayed in the SA Company Information Report. For BACS and ION transactions that use BOD-based electronic AP payment remittance, this option must be selected to make the ACH Invoice Number field available in Vendor Inquiry-Transactions in the advanced search.

Note: You can select Credit ACH, ION, or EDI in the Vendor Setup, and run Vendor Entry Check Print Report with Print to EDI Where Appropriate set to Yes. Be aware that this combination of settings overrides whatever format you have selected for the vendor in the Print Format field on this page.

Output Type

An Output Type of Infor Reporting sends the XML output to the Infor Reporting application in a Report BOD. Format 4 with an Output Type of Infor Reporting is the default format selected for all forms if you are running CloudSuite Distribution.

An Output Type of Third Party sends the output to ION in a SXFileTransport BOD.

Select Infor Reporting and Third Party to send AP payment remittance advices and checks to both Infor Reporting and a third-party forms application. Both the Report and SXFileTransport BODs are sent to ION.

Select IDM Output Management if you are using Infor Document Management to generate and store checks or electronic AP payment remittance advice. The output is sent to IDM Document Output Management Service in a REST API call.

Select IDM Output Management and Third Party to send checks to both IDM and a third-party forms application. This option should be selected in these cases:

To generate an SXFileTransport BOD in order to view the values passed in a third-party XML file for each check. The XML output can assist in troubleshooting and to verify that the values on the forms match what is passed from Distribution SX.e.
To generate an SXFileTransport BOD to use for mapping your own custom templates, instead of using the default SX Form Templates stored in IDM.
To generate an SXFileTransport BOD and a RemittanceAdvice BOD for electronic AP payment remittance and advice.

See the Infor CloudSuite Distribution Configuration Guide or Infor Distribution SX.e Configuration Guide for Infor Operating Service for information on enabling IDM for forms printing.

Level 1 and Level 2 Extra Fields

If you select an Output Type of Third Party, Infor Reporting and Third Party, IDM Output Management, or IDM Output Management and Third Party, specify any extra fields in the Level 1 and Level 2 Extra Fields to include in the information sent in the BOD or to ION API. Separate each extra field with a comma. Extra data fields for checks are retrieved from the APSV table for Level 1, and the APET table for Level 2. Extra fields are written to the ESBEXTRADATA table and are used by the SXFileTransport BOD if you are sending third-party output. Extra fields are written to a POST API request to the IDM Document Output Management Service REST API if you are sending the form to IDM.

IDM Document Type ID

If you select an Output Type of IDM Output Management or IDM Output Management and Third Party, specify the document type ID set up in Infor Document Management for the check template. If you are using the default template created for Distribution SX.e, specify SX_Form_Templates. If you are using a custom template for your check form based on the templates created for Distribution SX.e, specify SX_Custom_Form_Templates. The IDM Document Type ID is sent in a POST API request to the IDM Document Output Management Service. If the IDM Document Type ID field is blank, the default templates are used.

IDM Document Type ID Remit

If you select an Output Type of IDM Output Management or IDM Output Management and Third Party, specify the document type ID set up in Infor Document Management for the check overflow remittance template. If you are using the default template created for Distribution SX.e, specify SX_Form_Templates. If you are using a custom template for your check overflow form based on the templates created for Distribution SX.e, specify SX_Custom_Form_Templates.

IDM From Email Address

Specify the email address to be used by IDM when generating and sending checks by email. If these fields are blank, the email address from SA Operator Setup for the user running the check print report is used. If no email is assigned to the SA Operator Setup record, the default email address set up in IDM is used.

Note: When checks and remittance advices are emailed, the subject line denotes the type of attachment, either 'Check ###' or 'Remittance Advice for Check ###'.

Check Lines

Specify the maximum number of lines to print on a check stub or check remittance. This is used if you select to print the check stub when you run Vendor Entry Check Print Report.

IDM Template Name

In the IDM Template Name field, specify SXCheckTemplate. The IDM Template Name is sent in a POST API request to the IDM Document Output Management Service. If the IDM Template Name field is blank, the default check template is used.

IDM Template Name Remit

Specify SXCheckRemitTemplate. If this field is blank, the default check stub template is used.

IDM From Email Name

Specify the name to be used by IDM when generating and sending checks by email. If these fields are blank the operator's name from SA Operator Setup for the user running the check print report is used. If no name is assigned to the SA Operator Setup record, the default email name set up in IDM is used.

IDM Document Type ID Electronic Remit

Use this field only for ION transactions that use BOD-based electronic AP payment remittance, including BACS. The default value is SX_Form_Templates4a.

This field is available when the Print Format is set to 4, and when the Output Type is set to IDM Output Management or IDM Output Management and Third Party. In conjunction with the IDM Template Name Electronic Remit field, this setting enables you to send remittance advice automatically to the vendor. This is available for United Kingdom, United States, and Canada processing. If you use IDM to send the remittance advice, you can use the remittance template, created for IDM, to send a formatted remittance advice. Birst extracts are also available to create your own remittance.

IDM Template Name Electronic Remit

Use this field only for ION transactions that use BOD-based electronic AP payment remittance, including BACS. The default value is SXRemitElecTemplate.

This field is available when the Print Format is set to 4, and when the Output Type is set to IDM Output Management or IDM Output Management and Third Party. In conjunction with the IDM Document Type ID Electronic Remit field, this setting enables you to send remittance advice automatically to the vendor. This is available for United Kingdom, United States, and Canada processing. If you use Infor Document Management (IDM) to send the remittance advice, you can use the remittance template, created for IDM, to send a formatted remittance advice. To automate sending the remittance advice to the vendor, you can specify the email of the vendor in the Electronic Remittance Email for Supplier field in Vendor Setup-eCommerce.

1099s

Print Format: This option determines the type of format in which 1099s are printed. The standard supported format is 1. If you have a custom form developed, select a number between 2 and 9. The custom routine must control the type of headings which print and the organization of the fields.

Payments (EDI 820)

EDI Format

Specify the company-level output format for EDI 820 Payment Order/Remittance Advice documents. Specify 1 to generate standard flat files. Specify 5 to generate ION BODs.

In CloudSuite Distribution, you must specify 5. In on-premises Distribution SX.e, you can specify 5 if you use ION Messaging Service (IMS) to connect to ION.

Rebates (EDI 844)

EDI Format

Specify the company-level output format for EDI 844 Product Transfer/Account Adjustment documents. Specify 1 to generate standard flat files. Specify 5 to generate ION BODs.

In CloudSuite Distribution, you must specify 5. In on-premises Distribution SX.e, you can specify 5 if you use ION Messaging Service (IMS) to connect to ION.

Product Transfer/Resale (EDI 867)

EDI Format

Specify the company-level output format for EDI 867 Product Transfer and Resale Reports. Specify 1 to generate standard flat files. Specify 5 to generate ION BODs.

In CloudSuite Distribution, you must specify 5. In on-premises Distribution SX.e, you can specify 5 if you use ION Messaging Service (IMS) to connect to ION.