AP Control and holding accounts

The AP control account is the combination of the vendors’ individual balances rolled into one aggregate amount on the General Ledger. Specific entry functions post amounts to holding accounts that are reversed based on another transaction. Holding accounts contain amounts that should be matched and reversed when normal processing occurs. Control accounts and holding accounts must be reviewed frequently to locate processing flaws, control the integrity of the account, and process payables in an efficient manner.

This table provides you with the vendor accounts, the entry functions in which the accounts are updated, and the balancing report used to keep the accounts in balance.

Control Account Name	Setup Function	Is posted in:	Is reported on:
Accounts Payable	Vendor Setup SA Operator Setup-GL	Vendor Transaction Entry Vendor Entry Pay Invoices Due Report Vendor Entry Batch Update Report	Vendor Trial Balance Report
AP Trade Unmatched	SA Operator Setup-GL	Vendor Entry Batch Update Report Vendor Entry Batch Reconciliation Report	GL Balance Matching Activity Report
IC Uninvoiced Addons	SA Table Code Value Setup SA Operator Setup-GL	Purchase Entry Receipt of Inventory Vendor Entry Batch Reconciliation Report Vendor Entry Batch Update Report Vendor Transaction Entry	GL Balance Purchase Order Report
IC Uninvoiced Inventory	Product GL Distribution Setup SA Operator Setup-GL	Purchase Entry Receipt of Inventory Vendor Entry Batch Reconciliation Report Vendor Entry Batch Update Report Vendor Transaction Entry	GL Balance Purchase Order Report