Costing Supplier Warranty Allowance products

Use these instructions to cost a purchase order that contains products that are included in a Supplier Warranty Allowance program. If the invoice shows an allowance amount for a product that is different than the percentage that is specified on the purchase order, you can change the allowance at the line level during costing.

After you perform a final update, you can check the postings in GL Journal Inquiry.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the invoice group to update.
  3. Click New.
  4. Specify this information to create an invoice:
    Vendor
    Specify the vendor on the invoice.
    Process Type
    Select Trade.
    Invoice #
    Specify the invoice number.
    Amount
    Specify the amount of the order less the amount of the Supplier Warranty Allowance for the order, based on the invoice.
  5. Click Save.
  6. Specify the purchase order number.
  7. Click Save.
  8. Open the purchase order.

    Note the PO Costing amount. If it is 0.00, the amount that you entered on the Invoice Detail - Create page and the Supplier Warranty Allowance for the purchase order equals the total invoice amount. If the amount is not 0.00, the amount shown is the difference between the allowance amounts on the purchase order and the invoice. You must change the percent or allowance amount on the lines to change the proof amount to 0.00.

  9. Select a line, and then click Edit to cost the line.
    Note this information:
    • The Total amount is the total invoice amount.
    • The Net Amount is the net amount of the line, including the Supplier Warranty Allowance amount
    • The Extended Supplier Warranty Allowance % is from the vendor's record.
    • The Extended Supplier Warranty Allowance Amount is the allowance amount for the line, based on the Invoice Cost Quantity.
    • The Net Amount with the Supplier Warranty Allowance is the net amount of the line less the Extended Supplier Warranty Allowance Amount.
  10. If required, change the percent or the amount of the Supplier Warranty Allowance.
  11. Click Save.
  12. Finish costing the purchase order, and then perform the final update.
  13. Close the function to close the journal.
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