Adding a new ACH record during sales order entry

To charge an order to an ACH not yet in the system, you can add the new ACH record duringSales Order Entry.

You must have enabled this capability previously in SA Administrator Options Setup.

See Setting up credit card defaults.

You must also have correct security.

See Blocking creation of tokens at the customer level.

When you add an ACH record using CenPOS as your credit card processor, you input cardholder data (CHD) directly into CenPOS' stand-alone, secure web browser. CenPOSreturns a token. A token is an alias number for the ACH account number. The token process shows the name and last four digits of the customer's ACH account number. This protection method is called a primary account number (PAN) truncation. The token process provides a recognizable number during setup and tendering.

  1. After you have initiated an order in Sales Order Entry, selected the products, and reviewed taxes and totals, select the Collect Payment view.
  2. In the Pricing Calculator section, in the Totals By field, select Ordered or Shipped .

    By default, the amount of the order auto-populates the Total Charged field.

  3. Ask the customer, "What payment type are you using?” They should specify ACH.
  4. In the Process Payment section, in the Payment Type field, select the requested type.
  5. Ask the customer, "What is the cardholder’s name and the last four digits of the ACH you want to charge to?"
  6. In Payment #/Reference field, notice the ACH is not listed. Notify the customer, “That ACH is not listed. Would you like me to add it to your record?”
  7. If the customer says, “Yes,” click Add New ACH to connect to the CenPOS web browser, Manage Token form.
  8. Complete these required fields:
    ABA
    Specify the American Bank Association (ABA) routing number or routing transfer number, which is nine numeric characters.
    Account Number
    Specify the bank account number.
    Check Number
    Specify 0000.
    Check Type
    Select Personal or Corporate.
    Name
    Specify the name of the person authorized to use this ACH account.
    Email
    Specify the email address of the person authorized to use this ACH account.
  9. Click Submit. The new ACH record is listed in the Payment #/Reference field. Select that ACH.
  10. Ensure the amount due is displayed in the record’s Amount field.
  11. Click Accept Payment.
  12. Click OK to open a journal.
  13. If the transaction is approved, a message is displayed: Card Approved ************<last four digits>.
  14. Click Save if the order is complete.
  15. If the message, Do you want to set this order as shipped?, is displayed, click Yes.
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