Applying a payment to a group

You can apply a payment to more than one customer in a customer master group.
Note: As you enter the check and apply the payment for a customer master group, you can pay one or more invoices directly with the check. You can also apply Miscellaneous Credit (MC) and Unapplied Cash (UC) to invoices. If you apply a check amount, and apply an MC or UC within the same Set Number, the MC and UC amount are applied first by the system. The check is applied second. The original amount of the check is retained.

In this example of applying a payment, Master Group 1 consists of Customer A and Customer B. Customer A placed an order for $100. Customer B placed an order $275. The orders have been processed in Sales Entry Invoice Processing Report and are in the invoice stage. The amount on Customer A’s invoice, #1000103, is $103.00. The amount on Customer B’s invoice, #1000104, is $309.00. If you receive a check for $200, you can apply the payment to the group using these instructions:

  1. Select Customer > Entry > Cash Receipt.
  2. Click OK to open a journal.
  3. Select Payment in the Type field.
  4. Specify the check number or payment reference.
  5. If required, in the Payment Type field, select a payment type.
  6. Specify 200.00 in the Amount field.
  7. Specify the date of the transaction.
  8. Click Next.
  9. In the Apply To section, select Group in the Type field, and then select the group.
  10. Specify a bank.
  11. Click Next.

    The Available and Proof amounts in the Totals panel show 200.00. The Invoice Amount column for invoice 1000103 shows 103.00.

  12. For invoice 1000103, select the check box in the Paid in Full column.
    The Apply Amount column shows 103.00, and the Proof amount is 97.00.
  13. For invoice 1000104, specify 97.00 in the Apply Amount column.

    The Proof changes to 0.00.

  14. Click Finish.
  15. Click Yes to confirm the update.

    If the proof amount was greater than 0, specify a reference and customer and then click OK.