General

Specify this information:
Accounting Open Period From/To

An operator can post journals to any periods in this range. If you leave both fields blank, there are no posting restrictions. You can use relative period numbers, for example +nnn or -nnn , where nnn is the number of periods after or before the current period. You can also enter C, for current, to allow postings to the current period only.

Note: The fields above must include the Current Period set in Ledger Setup (LES) within the From and To range.
Accounting Open Date From/To

This controls the only date, or a range of transaction dates, for which operators can post journals. If you leave both fields blank, there are no posting restrictions. You can use relative dates, in the form +nnn or -nnn , where nnn the number of days after or before the current date. You can enter T, for Today's date, to allow postings to the current system date only. Gregorian calendar users can also enter absolute dates.

Note: The fields above further restrict the open period and date ranges defined in Ledger Setup (LES).

Bank Overdrawn Warning

Use this to determine how members of this operator group are warned about payments causing an account to be overdrawn. The system displays a warning message if a payment run is likely to take a bank account into an overdrawn position. You may want to restrict the presentation of this warning. Select one of the following:
- All Messages
  the account code and overdraft amount are displayed.
- Indicate that Some Accounts are Overdrawn
  no amount is displayed.
- Block All Messages
  no message is displayed.
Closed Period Amendments

Select this option to allow members of this group to modify certain data in journals posted in periods that have been subsequently closed. The amendments can only be made using Account Allocations (ACA), and as such, only the following journal data can be modified:
- description
- allocation marker
- payment terms code
- due date
- document reference/date fields
- discount and payment reference information
- value date and installment date
- transaction analysis codes, provided the relevant dimension has the Amend in Account Allocation option set in Analysis Dimensions (AND).
Account Types

Use these options to determine which types of account the members of this operator group can access, in conjunction with the Apply Restrictions options as described below. Check the appropriate check boxes to allow this operator group access to the account types as appropriate.
Static Data Initial State

This setting defines the initial state of a static data record when it is created by this user:
- Draft
  this is a preliminary state for a new static data record awaiting approval from an authorized user, as defined in User Manager or Security Console. Once approved, it is given the status of Open and can then be used in processing.
- Open
  the status of Open means the record can be used in processing.
Apply Restrictions - Transactions & Static Data Maintenance

These options determine how the access restrictions are applied to all of the account types allowed as described above.

The following options are available:
- Account Type - Entry / Update
  This option determines whether this operator group may enter and amend the account details for the allowed account types, for example, using Chart of Accounts (COA), and when posting ledger transactions to the allowed account types using Ledger Entry (LEN).
- Account Type - Reporting & Inquiry / View
  This option determines whether this operator group may view the account details for the allowed account types, and report on them, for example, by selecting Report from the Action menu in Chart of Accounts (COA).
Note: Setting these Apply Restrictions options is only effective if the Financials Data Security option is set for the business unit in Business Unit Setup (BUS).
Save your changes.