Purchase Return Note form - Line Details

Specify this information:
Line Number

The number of the line of the Purchase Return Note, Order or Invoice.

Status

Each static data record contains a status code that determines the current processing status of the record. A status is assigned to each static reference record, for example to every account, asset, customer and supplier. It determines the current processing status of the record.
- Open - this status is set automatically when you add a new record, for example, if you create a new account. Open items are available for input, inquiry, processing and reporting.
- Hidden - a record with a hidden status does not appear on any inquiries but is available for input, processing and reporting.
- Suspended/Held - a suspended record.
- Closed/Completed - a closed record cannot be used for input or processing. For example, you cannot post transactions to a closed account or analysis code.
You can alter the status of a record at any time. You must use the options on the Action menu to change the status.

Item Code, Item Description and Description

Items of the type goods, services or charge may be entered on a purchase return line. Alternatively, a description only can be entered if no item code is to be entered. Entry of these types of goods can be prohibited on the Purchase Type. If the line is generated, all types are returned regardless of whether it is prohibited or not. The description only entry must not be confused with the Item Code Description.

Quantity

If you are using an existing invoice or order, this field shows the returnable quantity. That is, the original quantity minus any previous returns. If you are creating a return note from scratch enter a negative quantity in this field to show the quantity being returned.

Quantity Unit Label Code

Unit of Measure for the item. Used if the items are to be returned in a different unit of measure to that defined as the purchasing unit of measure.

Update Inventory

Check this box if the inventory is to be updated by this Purchase Return Note. This is used for goods items to indicate if inventory is to be issued. Alternatively, the line can be used to generate a debit note only, without the inventory being issued.

For generated lines, this box defaults to Yes and the line is set to Held. When releasing the line, an anticipated issue is created.

On manually entered lines, this box defaults to No but can be amended to Yes and an anticipated issue created. If a manually entered line is automatically held by the stage settings in the Purchase Type, on release the anticipated issue is created. This box defaults to No for manually entered lines because if it is not held, an anticipated issue is created as soon as the line is entered. The box cannot then be changed from Yes to No because the anticipated issue exists. The line would need to be deleted to remove this anticipated issue.

Return Reason Code

The reason why the Purchase Return Note is being raised. This may be mandatory if defined as such for the Purchase Type.

Short Heading

The short heading, which is used where space is limited. If this is blank it defaults to the first characters of the description.
Save your changes.