The Purchase Invoice Generate/Match form

Select Purchase Invoice Entry (PIE) from SunSystems.

Select Action > Generate New Invoice or Action > Line > Generate Invoice Line.

Alternatively, complete the Purchase Transaction Type and Supplier Code fields on the Purchase Invoice Entry form, and select Action > Generate New Invoice > Line > Generate Invoice Line.

To filter the available purchase order lines available for invoicing enter your selection data, specify this information in the Header section:

Purchase Transaction Type
Supplier Code
Purchase Order Reference From and To
Second Reference

To filter the available purchase order lines available for invoicing enter your selection data, specify this information:

Note: It is possible to enter a different Purchase Type on the purchase invoice to that on the original purchase order. A warning message is displayed, but you are able to continue. Care must be taken, however, to ensure all value labels defined in the Purchase Types being used are the same. If they are not, data may be lost or corrupted.

The following details are displayed for all available purchase order lines available for invoicing. If you have entered selection criteria in the Header fields, only those which match your selection are displayed.

Purchase Order Reference
Second Reference
Outstanding Value: The value of outstanding receipt notes or invoices.
Currency Code: The currency code for the outstanding value.
Order Total: The value of the purchase order.
Purchase Type
Supplier Code
Entry Date
Miscellaneous Description

Note: The outstanding value is calculated in the same way as for the Purchase Invoice Matching function.

In the Purchase Invoice Generate/Matching form you can sort the displayed transaction data in ascending and descending order. Highlight the column you want to sort on. From the menu select . The lines are sorted in ascending order. If you select the action again, the lines are re-sorted in descending order.

Save your changes.