Setting up the Standard Unit Conversion

  1. Specify this information:
    Standard Unit Code
    Identifying code for the Standard Unit.
    Conversion Rule ID
    The required conversion rule to be applied to the Standard Unit.
    Status
    Each static data record contains a status code that determines the current processing status of the record. A status is assigned to each static reference record, for example to every account, asset, customer and supplier. It determines the current processing status of the record.
    • Open - this status is set automatically when you add a new record, for example, if you create a new account. Open items are available for input, inquiry, processing and reporting.
    • Hidden - a record with a hidden status does not appear on any inquiries but is available for input, processing and reporting.
    • Suspended/Held - a suspended record.
    • Closed/Completed - a closed record cannot be used for input or processing. For example, you cannot post transactions to a closed account or analysis code.
    Open
    this status is set automatically when you add a new record, for example, if you create a new account. Open items are available for input, inquiry, processing and reporting.
    Hidden
    a record with a hidden status does not appear on any inquiries but is available for input, processing and reporting.
    Suspended/Held
    a suspended record.
    Closed/Completed
    a closed record cannot be used for input or processing. For example, you cannot post transactions to a closed account or analysis code.
    You can alter the status of a record at any time. You must use the options on the Action menu to change the status.
    Description
    The full name or description of the data item or record. This is used to identify it on reports and inquiries.
    Lookup Code
    A lookup code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes. For example, the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup Code is set to FUELEXP.
    Default Inventory Unit
    The inventory unit, or base unit, to be used as the default for this Standard Unit. All other units defined on this standard unit are converted from, and to, this unit.
  2. Save your changes.