Selecting Transactions for Allocation via the Control Desk

Account Allocations (ACA) is used primarily to match transactions on an account. For example, a debtor/receivables payment transaction can be allocated or matched to the original invoice. It can also be used to split a transaction into one or more transactions.

You can select the transactions you want to allocate or split and pass them to Account Allocations via a control desk, instead of running Account Allocations from the SunSystems menu.

The following steps are required to select transactions for matching or splitting from a control desk:

  1. Use a control desk filter to extract the transactions you want to match onto the Control Desks In-Tray.
  2. In Report Process, select Matching Process or Split Process and click OK.
  3. If there are several allocation forms available, the Find Form List appears and you must select the form you require.
  4. The Search Results - Account Allocation form appears listing the transactions selected for allocation or splitting, for the first account.

    Only transactions available for matching are displayed. If you chose transactions on the control desks in-tray that are paid or already allocated they are not displayed.