Data Selection

  1. Specify this information:
    Allocation Marker for Reversal
    Determines which allocation indicator is to be applied to the journal lines when generating the reversal or copy. This applies to both the source journal lines and the generated journal lines.
    The allocation indicators are:
    Report Process Allocation Indicators Default Allocation Indicator
    Journal Copy 0-9 Marker, Blank Allocation Marker Blank Allocation Marker
    Journal Reversal Allocated Only, Corrections Only, Blank Allocation Marker Corrections Only
    Payment Reversal Allocated Only, Correction Only Corrections Only
    Note: Journal Reversal and Payment Reversal provide facilities to speed up error corrections. The allocation indicator Correction is recommended because it indicates that the transactions are balanced and closed. The Report Connection setting in Ledger Setup excludes the Correction transactions from financial reports. This avoids double-counting the debit and credit totals while maintaining an accurate audit trail.
    Allocation Marker for Orig Invoice
    Only used for Payment Reversals. This determines which allocation indicator is to be applied to purchase invoices or credit notes that were originally paid by the source journal, and therefore the allocation indicator is changed on those transactions from Paid to whatever you specify in this option.
    The allocation indicators are:
    • 0-9 Marker
    • Blank Allocation Marker
    • Withheld Only.
    The default allocation indicator is Withheld Only. This indicates that further review is required before the invoices are included in the payment process. If this is ignored and the invoices are included in the payment process without correction then further errors will occur.
    Note: The default allocation indicators for Allocation Marker for Reversal and Allocation Marker for Orig Invoice are set by the report process. Different allocation indicators are used for different reporting purposes. Overriding the default allocation indicator by revising the default value on forms is not recommended as there is no guarantee it will work.
    Transaction Date
    Enter the date you want to be registered on the generated journal as the transaction date.
    Use Original Transaction Date
    Set this option to Yes if you want to copy the transaction date from the originating journal to the generated journal. In this case, the Transaction Date field is ignored.
    Accounting Period
    Enter the accounting period you want to post the generated journal in.
    Use Original Period
    Set this option to Yes if you want to copy the accounting period from the originating journal to the generated journal. In this case, the Accounting Period field is ignored.
    Use Originator Id and Date
    Set this option to Yes if you want to copy both the originator Id and date from the originating journal to the generated journal. Otherwise, set it to No to use your operator Id and the current system date for the generated journal.
    Ignore Reversal in Next Period
    Set this option if you want to ignore the Reverse Next Period setting from the Journal Type (JNT).
    Suppress Business Rules
    Set this option to Yes if you want the generated journal to be posted circumventing all checks performed by Business Rules. This allows you, for example, to reverse a journal erroneously posted to an account code that has subsequently been restricted using Business Rules. If this option is set to No and you want the generated journal to be posted to be checked by Business Rules, the Event Profile (EVP), must include the call point, End of Journal Line and the Posting Type must be, Post if No Errors Found.
    Transaction Reference Prefix
    Enter up to 5 characters, alpha, numeric or alphanumeric, if you want the generated journal to include a prefix on the Transaction Reference.
    Transaction Reference Suffix
    Enter up to 5 characters, alpha, numeric or alphanumeric, if you want the generated journal to include a suffix on the Transaction Reference.
  2. Save your changes.