Introducing Ledger Entry

Ledger Entry (LEN) is the core online facility used to enter and post transactions to the Financials ledger.

It is a powerful and flexible facility that enables you to enter the simplest, or most complex transactions, in the most appropriate format.

SunSystems includes several powerful tools, including Form Designer that can be used to produce different versions of the Ledger Entry form to meet the requirements of different types of transaction. These specific Ledger Entry forms may be defined as individual menu commands from the SunSystems menu.

You can enter different types of journals using Ledger Entry (LEN), by selecting the appropriate journal type. The appearance of the Ledger Entry form may change if the journal type uses a different form layout to the one currently displayed.

A wide range of facilities are available to help you enter your ledger transactions. For example, journal presets can provide default field values, skeleton journal lines, and prompt you to enter the appropriate information.

At any stage, you can view the transactions you have entered in the current journal. You can also use menu options to show the totals of transactions entered in each currency, for each period, or for each transaction reference.

If the Authorization facility is enabled for the ledger, some types of journals may require authorization. Once these journals balance they are automatically held until they have authorized, at which stage they are posted automatically.

You can post transactions to any period and date, unless restrictions have been imposed in Ledger Setup (LES) or in the Operator Group.

Ledger Entry also allows you to match transactions using Online Allocation.