Entering the Generate Ledger Batch Parameters

The Generate Ledger Batch window is used to set the Ledger Import processing options to apply when the journals generated from Order Fulfilment transactions are posted to Financials.

The default settings for these parameters are determined by the Ledger Interface (LIS) setup. If you alter the default settings in error, you can revert back to these by selecting Revert to Original from the Action menu.

When you have entered the parameters, select Post from the Action menu, or click Post to initiate the ledger posting process.

  1. Specify this information:
    Posting Type
    • Post - Post the journals regardless of whether or not they pass the validation rules.
    • Post if No Errors Found - Only post the journals if they pass the validation rules. If errors are found, the posting details can be corrected and the journal(s) reposted using Recover Failed Postings (RFP).
    Posting Write to Hold
    Select this to post the journals as held journals in Financials.
    Provisional Posting
    Select this to post the journals as provisional postings. Leave this blank to post the journals as permanent transactions. This is only required if provisional postings are optional in Financials.
    Posting Allow Balance Trans
    Select this to allow the creation and posting of system generated balancing transactions when the Post Transactions option is set to Post if no Errors Found, if the imbalance has been caused by a system calculation. For example, if the imbalance is a rounding difference as a result of currency conversion calculations. If this option is not set, system generated imbalances are treated as errors which prevent the journal being posted.
    Base Suspense Account
    The Financials account to which a balancing journal transaction is posted if the balancing adjustment is required in the base currency. You cannot select a suspended or closed account, or a memo account. If the account code on a journal transaction is invalid this account is used as the substitution.
    Transaction Suspense Account
    The Financials account code to which a balancing transaction is posted if the transaction currency journal values do not balance and the amount of the imbalance is greater than the rounding tolerance. This is only required if the transaction currency is in use for the business unit. You cannot select a suspended or closed account, or a memo account.
    Reporting Suspense Account
    The Financials account code to which a balancing transaction is posted if the second base or reporting currency journal values do not balance and the amount of the imbalance is greater than the rounding tolerance. This is only required if the second base or reporting currency is in use for the business unit. You cannot select a suspended or closed account, or a memo account.
    Post Balance By
    The additional transaction details for which the journal lines must balance. This imposes an additional level of balancing, over and above the normal journal balancing requirements. If you do not wish to impose additional balance conditions select No Extra Balancing. Otherwise select one of the following options to ensure the journal transactions balance for the selected field: ledger analysis 1 to 10, transaction date or transaction reference.
    Report Errors Only
    If this is set, Ledger Import only reports on transactions that contain field value substitutions or which have been rejected. Leave this blank to report on all of the transactions.
    Suppress Substitute Message
    If this option is selected, substitution lines for blank accounting periods, transaction dates and other less significant substitutions are excluded from the Ledger Import report.
    Posting Report Format
    The document format to be used for the Ledger Import posting report that is produced automatically when journals are posted to Financials. The document format must have been defined using Document Formats (DFS).
    Allow Over Budget
    This allows a journal posting to take a ledger account over budget regardless of any budget checking controls in place.
    Post to Suspended Accounts
    Allows the journal transaction to post to a suspended Financials account.
  2. Save your changes.