SunSystems Financials

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Financials overview
A Quick Guide to Allocating Transactions After Posting
Entering journals and transactions
Introducing Ledger Entry
Analyzing transactions
Entering the correct codes
Journal totals and balances
Understanding the Ledger Entry forms
The Ledger Entry Menu and Toolbar
The Ledger Entry Command Buttons
Selecting the Ledger Entry Form for a Journal Type
Entering and posting a journal
A Quick Guide to Entering a Journal
Entering the Journal Details
Entering Journal Notes
Entering Multi-Currency Journals
Allocating transactions during Ledger Entry
What is Online Allocation?
Accessing Online Allocation from Ledger Entry
Allocating Transactions During Ledger Entry
Enabling the Clear Allocation in Progress action
Contrasting Account Allocation and Online Allocation
Reviewing and amending a journal
Adding New Journal Lines
Checking the Account Balances
Checking the Journal Totals and Balances
Balancing the Journal
Reviewing Journal Lines
Amending Journal Lines
Amending a Journal Line Prior to Posting
Amending a Journal Transaction Reference
Deleting Journal Lines
Cancelling a Journal
Selecting a Transaction or Field
Printing the Unposted Journal Details
Posting or holding a journal
Posting a Journal
Holding a Journal to Delay Posting
Authorizing Journals
Recalling a Held Journal
Correcting Mistakes After Posting
Understanding more about selected journal details
What is the Transaction Reference?
Which Analysis Codes are Required?
Calculating Tax Automatically
Linking Payment Terms to Journal Transactions
Amending or Suspending Journal Presets
Ledger Entry Asset Details
Reversing and copying journals
Selecting Journals for Reversal and Copy
Entering the Journal Reversal and Copy details
Journal Reversal and Copy Form
Data Selection
Posting Details
Error Suspense Accounts
Note Text
Using the provisional ledger
What are Provisional Transactions?
Provisional transaction sequence numbering
Balancing transactions by reference
Entering Provisional Transactions
Amending Provisional Transactions
Recall Provisional Journals (PRJ)
Recalling Provisional Transactions from within Ledger Entry
Deleting Provisional Transactions
Making Provisional Transactions Permanent
Using Post Provisional Journals
Posting Withheld Taxes
Temporarily Grouping Ledger Data
Reporting Transactions
Authorizing Transactions
Understanding the Authorization Process
What Transactions Require Authorization?
Creating and reviewing authorization sets
Marking Transactions for Authorization
Reviewing the authorization sets for an originator
Using the Authorization Originators In-Tray
Reviewing an Authorization Set
Running the Authorization Audit Trail
Reviewing the Authorization Audit Headers
The steps required to authorize transactions
Selecting Transactions for Authorization
Authorizing a Set of Transactions
Rejecting Transactions Awaiting Authorization
Understanding the authorization intray
Using the Authorization In Tray
Matching and allocating transactions
What is Matching?
What Matching and Allocation Facilities are Available?
What is Instalment Checking?
Account Allocation
Understanding the Account Allocation Forms
How are Transactions Selected for Allocation?
What Transaction Details can be Amended Using Account Allocation?
How is Settlement Discount Treated During Allocation?
Balancing the Allocations
Balancing Allocations in a Single Currency Environment
Balancing Allocations in a Multi-Currency Environment
Writing Off Matching Imbalances
Using Account Allocation
A Quick Guide to Allocating Transactions After Posting
Extracting the transactions for allocation
Using the Selection Criteria for Account Allocation Form
Stopping the Allocation Extract
Selecting Transactions for Allocation via the Control Desk
Viewing the Transactions Extracted for Allocation
Sorting Transactions for Allocation
Finding Transactions for Allocation
Amending Transaction Details using Account Allocation
Matching transactions using account allocation
Fully Matching Transactions
Changing the Allocation Marker on All Transactions in Account Allocation
Changing the Allocation Marker on a Range of Transactions in Account Allocation
Displaying the Allocation Totals by Currency
Viewing the Allocation Totals
Applying an Imbalance as Discount During Allocation
Matching by Transaction Currency
Posting Exchange Differences During Allocation
Generating Transactions from Account Allocation
Splitting transactions
Understanding Transaction splitting
Preserving the Original Transaction in a Split
Splitting a Transaction into Several Single Currency Transactions
Splitting a Transaction into Several Multi Currency Transactions
Splitting a Transaction into Two Transactions
Splitting a Transaction into Multiple Transactions
Adding a New Currency in a Transaction Split
Holding Split Transactions
Multi-Part Multi-Currency Split Example
Posting Allocations
Choosing the Allocations Balancing Currency
Identifying the Allocation Difference Posting Account
Transaction Matching
Selecting Accounts and Transactions for Matching
Defining the Transaction Matching Criteria
Applying Discounts in Transaction Matching
Matching in the Transaction Currency
Using Transaction Matching
Allocation Markers
What Allocation Markers are Available?
Updating the Allocation Markers Manually
Which Allocation Markers Must Balance?
Naming the Allocation Markers
Updating Allocation Markers in Ledger Entry
Importing ledger entries
Understanding Ledger Import
Dealing with Errors in Ledger Import
Reporting on the Import Process
Editing Ledger Import Files
Importing Multi-Currency Transactions
Running Ledger Import
The steps to manually import journals
Using the Ledger Import Control Desk
Entering the Ledger Import Run-Time Parameters
Ledger Import Run-Time Parameters
Validation
Balancing
Posting
Reporting
Examples of Rejections and Substitutions
Understanding the Ledger Import Validation Results
Clearing Ledger Import files
Clearing selected import files
Clearing posted imports
Clearing Locked Import Files
Loading transactions from Order Fulfilment
Loading Transactions from Ledger Interface
Extracting Ledger Interface transactions
Using the Ledger Posting Control Desk
Entering the Generate Ledger Batch Parameters
Generating payments and receipts
How are Payments Generated?
Understanding Payment Run
Preparing for a Payment or Collection Run
Understanding the Payment Run Details Report
Authorizing Payments
Overriding the Currency Rates for Payments and Collections
Generating payments using Payment Run
Initiating a Payment Run
Using Payment Run
Payment Run (PYR)
Payment Run Bank Transfer
Consolidating and Setting Analysis Codes
Consolidation - Creditor / Client Analysis Codes
Consolidation - Exchange Gain / Loss Analysis
Consolidation - Bank Analysis Codes
Paying Transactions Immediately
Analysis Consolidation and Interaction with Business Rules
Voiding a System Generated Payment
Payment Voiding Properties
Generating payments using Control Desk
Initiating a Payment Run from a Control Desk
Stamping Payment Transactions
What are Manual Payment Overrides?
Entering Manual Payment Overrides
Selecting and Reviewing Transactions for Payment
Creating a Payment Set (Saved Set)
Removing Transactions from a Payment Set
Splitting a Transaction within a Payment Set
Sending a Payment Set for Payment or Authorization
Using the Selection - Payment Selection and Review Form
Collecting customer payments
What is the Payment Collection Run?
Preparing for a Payment or Collection Run
Initiating a Payment Collection Run
Using Payment Collection Run
Payment documents
What Payment Documents are Available?
Producing Payment Documents
Using Payment Documents
Printing on Special Stationery
Assigning Payment Document Reference Numbers
Account Documents
Producing Account Documents
Using Account Documents
Maintaining budgets
Entering Budget Values
Reallocating budgets
Manual budget entry
Predefining budget transactions
Generating budgets in a spreadsheet
Intercompany posting
Understanding the Intercompany Posting Process
Intercompany Posting Workflow Example
Intercompany Posting Status
Re-allocating costs and revenue
Understanding the Corporate Allocations Run
Validating Corporate Allocations
Running an Allocation
Financials inquries
Account inquiry
Performing an Account Inquiry
Using Account Inquiry to Extract Transactions onto the Control Desks In-Tray
Performing a Ledger Archive Inquiry
Performing a Journal Inquiry
Account balance inquiry
Performing an Account Balance Inquiry
Performing an Intercompany Awaiting Posting Inquiry
Performing an Intercompany Posting History Inquiry
Performing an Intercompany Journals Received Inquiry
Using the Inquiry Results Forms
Viewing Summarized Currency Totals
Viewing the Financials Inquiry Results
Printing the Results of a Ledger Inquiry
Viewing Voucher Numbering
View latest voucher numbering
View voucher numbering gaps
Financials Transaction Lists and Report Writer Reports
Financials Transaction Listings
Producing an Account Listing
Producing an Account Listing with Archived Transactions
Producing a Journal Listing
Producing the Journal Postings Audit Report
Printing Held Journals
Printing Payment Transactions
Trial balance
Producing a Trial Balance
Improving Performance Using the Balance File
Aged Analysis Reports
Producing an Aged Analysis Listing
Daybook Listing
Setting Up the Daybook Listing
Assigning Daybook Sequence Numbers
Setting Continuous Daybook Listing Page Numbers
Producing a Daybook Listing
Tax Reporting
Setting Up User Defined Tax Reporting
Setting Up the Standard Tax Reports
Setting Up the Business Rules for Tax Reporting
Running Tax Reporting
Entering the Tax Reporting Transaction Selection Criteria
Producing financial reports
Producing a Financial Analysis Report
Producing a Financial Statement
Producing a Financial Table Report
Reporting on Assets
Producing the Asset Register Report
Producing the Asset Status Report
Managing fixed assets
Entering Asset Transactions
The effect of depreciation locking
The effect of depreciation locking combined with adjustments to gross value
Manually posting a depreciation amount
Running the depreciation calculation
Closed or suspended accounts
Multi-currency depreciation
Depreciation exceptions
Calculating depreciation
Depreciation calculation consolidation
Performing an Asset Inquiry
Enhanced depreciation
Selecting assets for reduction depreciation
Running the Reduction Depreciation
Selecting assets for advanced depreciation
Running the advanced depreciation calculation
Advanced depreciation calculation consolidation
Calculating Advanced and Reduction Depreciation
Asset Disposal
Determining the disposal period
What are the disposal postings?
Selecting a group of assets for disposal
Disposing of Assets
What is Asset Part Disposal?
Using the Asset Quantity
Disposing of Part of an Asset's Quantity
Determining the Part Disposal Period
What are the Part Disposal Postings?
Asset Posting Presets
Business Rules
Disposing of part of the quantity of an asset
Reconciliation Manager
Running Reconciliation Manager
Selecting Transactions for Reconciliation
Understanding the Reconciliations Transaction Lists
Tailoring the Reconciliations Transaction Lists
Hiding or Displaying Reconciled Transactions
Finding Transactions in Reconciliation Manager
Generating Transactions in Reconciliation Manager
Reconciliation Manager Generate
Splitting Transactions in Reconciliation Manager
Posting Exchange Differences from Reconciliation Manager
Reporting on Reconciled Transactions
How Does Auto-Reconcile Work?
Reconciliation Profiles
Defining a New Reconciliation Profile
Setting Up Reconciliation Profiles
Reconciliation Accounts
Setting up Reconciliation Accounts
Withholding tax
What is Withholding Tax?
Overview of Calculating and Recording Withholding Tax
What are the Withholding Tax Cumulative Totals?
Where is the Withholding Tax Rate Defined?
Setting up the Withholding Tax reference data
Withholding Tax Types
Withholding Tax Types (WTT) - Basic Details
Calculation Details
Generated Transaction Details
Selection Criteria
Defining calculation rules
Withholding Tax Calculation Rules
Amending a Withholding Tax Calculation Rule
Deleting a Withholding Tax Calculation Rule
What are Selection Criteria?
Adding and Maintaining the Cumulative Tax Time Frames
Time Frames (WTF)
Defining Withholding Tax Exemptions
How is Withholding Tax Calculated?
Retrieving the Offset Transactions
Checking the Withholding Tax Calculations
What Transactions are Generated for Withholding Tax?
Voiding Withholding Tax Transactions
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