Selecting the Ledger Conversion Data

There are four stages in the Ledger Conversion (LCN) process and this is the fourth and final stage.

Use the options in the Ledger Conv Stg 4 Data Selection dialog to identify the type of Financials data to be converted by Ledger Conversion (LCN). Three types of transactions can be converted, providing they exist in the source business unit:

Ledger - the current financial postings
Ledger Archive - the cleared down financial postings
Budget - the budget transactions.

The system identifies each budget and archive file that exists in the source business unit, and these files must have been created in the target business unit.

You must identify the types of data you wish to convert and then click Process to convert the transactions in each file. The source transactions for each data type are used as the basis for generating new transactions in the target business unit.

Each data type is processed separately. If errors are found that prevent one type of data being processed, this does not prevent the others being processed.

Note: If the Validate Only option is set in the Ledger Conv Stg 1 Define Source/Target dialog, the ledger conversion error report is produced and no transactions are posted.

You do not have to convert the archived or budget ledger transactions in the same run but they do need to be converted before the ledger is used. The exception is that any budget defined in Business Unit Setup (BUA) must be processed at the same time as the main ledger. If for any reason any of these budgets should fail, the main ledger must also be rerun.