Voucher Number Stream Setup (VNS)

  1. Open Voucher Number Stream Setup (VNS) from the main SunSystems menu.
  2. Specify this information:
    Voucher Number Stream Code

    A unique code to identify the voucher number stream.

    Description

    The name or description for this field. It is used to identify the additional field on reports, inquiries, and forms.

    Lookup Code
    A lookup code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes. For example, the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup Code is set to FUELEXP.
    Restart

    Determines the conditions under which this voucher number stream is restarted, that is, automatically reset to 1. The following options are available:

    • Use Ledger Setup Default restart according to the Sequence Restart option on the Voucher Numbering tab of the Ledger Setup.
    • Period restart the voucher number stream when the current period is changed.
    • Year restart the voucher number stream when the current year is changed in the period.
    • Daily restart the voucher number stream for each new date on ledger transactions.
    • Never The voucher number stream is not restarted under any circumstances.

    For the options where the voucher number stream is restarted (Period, Year, and Daily), separate sequences are simultaneously maintained for each new period, year, or date. So, for example, if Period is selected, and the period is changed from 01/21 to 02/21, a new sequence is started for period 02/21, however any transactions still being posted to period 01/21 continue to employ the numbering sequence of period 01/21.

  3. Save your changes.