Optional Ledger Tables (OLT)

  1. Open Optional Ledger Tables (OLT) from the main SunSystems menu.
  2. Specify this information:
    Business Unit Code
    The code identifying an existing business unit for which you want to create new files.
    Ledger Balance

    This is used to create a balance file for a selected ledger, for the business unit. Choose A to create a balance file for the actuals ledger. Choose B to K to create a balance file for the associated budget ledger.

    You cannot create a balance file for a ledger that doesn't exist. For example, you cannot create a balance file for a budget ledger if you have not first created the budget ledger itself.

    The balance file remains empty until you create the balances and update the file using Ledger Balances Update (LBU) or Ledger Balances Rebuild (LBR).

    Note: You can clear an existing ledger balance file by recreating it in Optional Ledger Tables (OLT).
    Journal Hold
    Select Yes to create a journal hold file for the business unit. This is used to store unposted journals.
    Budget
    A budget file must be created to contain the budget ledger values. You must select the budget ledger you want to create which is identified by the ledger code B to K. A description should be created in Budget Labels (BLB).
  3. Click OK and then click Create when the button is available.
  4. Click Exit.
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