Agency/Broker

  1. Click the Agency/Broker tab in the Ledger Setup (LES) dialog.
  2. Specify this information:
    Instalment checking required flag
    The Instalment Checking feature is available if you are using SunSystems Financials as a Broker Ledger in a Pay As Paid environment.
    This flag is used to specify if instalment checking is required and if so by which criteria. Three options are available:
    • No Instalment Checking
    • Instalment Checking by Date
    • Instalment Checking by Instalment Number.
    Note: Instalment Checking has no relation to Scheduled Payments where transactions in Supplier or Customer accounts can be split into instalments with a schedule of due dates in order to stage payments or collections.
    This is the number of characters at the beginning of the Transaction Reference number that the system uses to identify a transaction for instalment checking. This may be set to any number from 1 to 30. Instalment Check Length
    Instalment Check Length Revalue until true rated
    This determines if transactions are to be excluded from Ledger Revaluation (LER) when a fixed exchange rate exists between the transaction currency and fourth currency. This is indicated on a ledger transactions by the true rated flag. If the Revalue Until True Rated flag is set, transactions with a true rated flag are ignored in Ledger Revaluation, if the source is transaction currency and the target fourth currency. This setting has no relevance to other revaluation scenarios.
    Cash Defined by Journal Type
    Check this box if you use Journal Types that have a Posting Journal Type set to Pay as Paid Cash Posting. When matching transactions in Allocations, if this setting is activated, the system will check to see whether Cash-type transactions exist before it carries out balancing checks. If, instead, this setting is blank, the system will bypass the check for Cash-type transactions.
    The following options are relevant if you import Pay as Paid transactions using Ledger Import, and need to validate the imported transactions. If the options are set, the corresponding validation criteria must be met in order for the transactions to be successfully imported. Leave the check boxes unchecked if you are not using this functionality.
    Unique Transaction/Posting Reference
    Validates the reference is unique on each pay as paid transaction imported.
    Posting Reference Required
    Validates that there is a posting reference on each pay as paid transaction imported.
    Intra-transaction Link Reference
    Validates that there is an intra-transaction link reference on each pay as paid transaction imported.
    Update Allocation Code/Marker
    Set this to allow the pay as paid transactions to have their Allocation Code/Marker updated during the import.
  3. Save your changes.
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