SunSystems Financials Administration Guide

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Financials administration guide overview

Setting up the Financials environment

Setting up a Financials ledger

Accounting periods

Maintaining the Ledger Setup

Ledger Setup (LES)

Transaction Rules

Sequence Dimensions

Supplementary Financials

Agency / Broker

Voucher Numbering

Journal Classes

Printing Ledger Setup details

Creating Optional Ledger Tables

Optional Ledger Tables (OLT)

Balance Table Analysis Code Consolidation

Financial Calendars

Setting up Financial Calendars

Financial Calendars (FCS)

Financial Calendar status

Financial Years

Configuring Financial Calendars

Setting the financial year

Opening a Financial Year

Extending or Reducing the Financial Year

Financial years and business units

Assigning business units to financial years

Unassigning Business Units from financial years

Managing accounting periods

Manage Periods (FCP)

Validation of transaction dates and accounting periods

Closing the Financial Year

Viewing the financial calendars for each business unit

Financial Calendar Inquiry

Viewing Financial Calendar History

Ledger sequence numbering

Understanding Transaction Sequence Numbers

Setting up transaction sequence numbering

Assigning transaction sequence numbers to transaction types

Defining Ledger Sequence Codes

Ledger Sequence (LEQ)

The automatic tax calculation facility

Choosing Account Codes for Tax Amounts

How is Semi Deductable Tax Treated?

How is Stoppage or Withholding Tax Treated?

Setting up the tax details

Tax Details (TXD)

Printing the tax details

Allocation codes

Setting up allocation codes

Allocation Codes (ALC)

Overview of the Authorization facility

Setting up authorization controls

Configuring authorization

Authorization example

Using the example configuration for Ledger Entry

Defining Authorization Stages

Authorization Stage Setup (AUS)

Setting Up User Teams

User Team Setup (UTS)

Assigning Operators to a Users Team

Setting Up Financial Rejection Codes

Financial Rejection Code Setup (FJC)

Authorization stages and user teams

The authorization status

Authorization sets

Processing authorized transactions

Clearing Financials Locks

Setting up the Chart of Accounts

Overview of the Chart of Accounts and analysis facilities

What is the Chart of Accounts?

Account coding conventions

What are the Account Types?

What are Memo Accounts?

What are the Balance Types?

How are Accounts Analyzed?

Multi-currency account considerations

Managing Balance Sheet accounts

Managing Work in Progress

Maintaining the Chart of Accounts codes

Setting up Chart of Accounts

Chart of Accounts (COA)

Account Analysis

Transaction Analysis

Withholding Tax

Printing the Chart of Accounts

Maintaining account details

Suspending Closing and Deleting Accounts

Setting up and controlling Ledger Entry

Journals and transactions

Assigning additional fields

Additional Fields Setup (AFS)

Journal input methods

Speeding up ledger entry

Ledger entry validation controls

Ledger entry security

Restricting postings to periods

Intercompany Postings

How Journal Numbers are Assigned and Monitored

Ledger entry security

Setting up Journal Types

Journal Types (JNT)

Online Allocation

Supplementary Financials

Unique References

Intercompany Type

Printing the Journal Types

Overriding the posting rules for journal types

Enabling Access to the Journal Types Posting Override Form

Understanding the Automatic Tax Details on Journal Types

Deleting Journal Types

Journal Presets

Presetting Periods and Dates

Presetting the Account Code

Presetting the Amounts

Setting Up Journal Presets

Journal Presets (JNP)

Printing the Journal Presets

Setting up Journal Presets for currencies

Transaction currency preset details

Base currency preset details

Second base currency preset details

Fourth currency preset details

Journal Preset Examples

Journal balancing

When is a Journal In Balance?

Forcing selected journal lines to balance

Automatically generating balancing lines in ledger entry

Automatically setting analysis codes in balancing lines

Balancing a Journal in the Base Currency

Balancing a Multi-Currency Journal

Voucher numbering and journal classes

Setting up Voucher Number Streams

Voucher Number Stream Setup (VNS)

Voucher number streams detail lines

Viewing voucher gaps

Setting up Journal Classes

Journal Class Setup (JNC)

Setting up payments and payment collections

Introducing Payment Run

Introducing the Payment Collection Process

Setting the Customer and Supplier Payment Details

Customer and Supplier Payment Terms

Customer and Supplier Payment Method

Customer and Supplier Payment Collection Details

Customer and Supplier Payment Bank Details

Multi-Currency Payments and Collections

Payment Profiles

What are the Payment Run Time Selection Criteria?

How is the Payment Method Used

Selecting Transactions for Payment by Currency

Setting Up Payment Profiles

Payment Profiles (PYP)

Currency Thresholds

Additional Currencies

Printing the Payment Profiles

Understanding the payment run in more detail

How Transactions are Selected for Payment or Collection

Preventing Accounts and Transactions Being Paid

Using Due Date to Select Transactions for Payment

Using Allocation Markers to Select Transactions for Payment

What Postings are Generated by Payment Run?

Can a Payment Account Become Overdrawn?

Producing One-off Payments

Taking Discounts and Adjusting the Tax

Pay at Current Rates - Calculation Rules

Generating the Payment Transactions

Generating the Currency Difference Transactions

What is the Payment File?

Understanding the payment collection run in more detail

Allowing Discounts on Payment Collection

What Postings are Generated by Payment Collection Run?

Managing the bank transfer file

Controlling the Production of the Bank Transfer File

Setting up budgets

Understanding Financials budgetary control

What Budget Controls are Available?

What is Expenditure Checking?

What is Commitment Checking?

What is a Budget Ledger?

What is a Budget Check?

At What Levels Can the Budget be Set

Combined Analysis Code Budget Checking

Maintaining Multi-Currency Budgets

How are Transactions Checked Against Available Budget?

Setting up budget checking

Setting up expenditure checking

Setting Up Expenditure and Commitment Checking

Identifying a Budget Ledger

Budget Labels (BLB)

Defining Budget Checks

Budget Check Setup (BCS)

Setting a Revised or New Year's Budget

Modifying Budget Checks

Rebuilding Budget Balances

What are Budget Balances?

Why Rebuild the Budget Balances?

What Data is Used to Rebuild Budget Balances?

What Data is Excluded from the Rebuild Process?

What is Lost When You Rebuild Budget Balances?

Overview of the Rebuild Process

Setting up corporate allocations

What are the components of an allocation?

Defining the allocation components

Building the allocation setup

Running an allocation

Stepped or sequenced allocations

Common Uses for Corporate Allocations

Understanding Corporate Allocations

What are Allocation Sources?

What are Allocation Targets?

What Types of Allocation are Available?

What are Allocation Ratios?

What are Allocation Setups?

What Ledger Transactions are Generated by Corporate Allocations?

What Ledger Transactions are Produced by Each Allocation Type?

Consolidating the Journal Transactions

Allocating Across Multiple Departments

Defining an allocation

Setting up Allocation Sources

Corporate Allocation Sources (CAS)

Setting up Allocation Targets

Corporate Allocation Targets (CAT)

Setting up Allocation Ratios

Corporate Allocation Ratios (CAR)

Setting up Allocation Calendars

Corporate Allocation Calendar (CAA)

Printing the Allocation Calendars

Setting up Corporate Allocations

Corporate Allocation Setup (CAD)

Corporate Allocation Rules

Printing the Allocation Rule Setups

Setting up Financials reports

What are the Financial Report Writers?

Setting up the ledger for financial reporting

Understanding the common Financials report writer elements

Selecting the Data for a Financial Report

What Selection Criteria Dimensions are Available?

What are the Column Heading Codes?

Formatting a Financial Report

Setting the Accounting Period for a Report

Consolidating Data in a Report

Multi-Currency Financial Reporting

Transferring Report Data to other Software Packages

Improving the Speed of Reporting

Setting up column codes

Financial Reports Column Headings (FRH)

Financial Analysis reports

Producing a Financial Analysis report

Setting up Financial Analysis Layouts

Financial Analysis Layouts (FNL)

Printing the Financial Analysis Layout definition

Defining the report columns

Sorting a Financial Analysis report

Consolidating Data in a Financial Analysis report

Setting up Financial statement reports

Producing a Financial Statement

Setting up Financial Statement layouts

Financial Statement Layouts (FSL)

Printing the Financial Statements Layout definition

Setting Up Financial Statement Rows

Financial Statement Rows (FSR)

Printing the Financial Statement Row details

Understanding Financial statements

What are the Row Types?

Using Total Rows on a Financial Statement

Selecting the Accounts for a Line

Sorting a Financial Statement

Reporting Signs and Variances

Changing Column Value Types for a Row

Excluding Unwanted Rows

Consolidating Data in a Financial Statement

Reporting Depending on Account Balance

Setting up Financial Table reports

Comparing Financial Statements and Financial Tables

Producing a Financial Table Report

Financial Table Columns

What are the Financial Table Column Types?

What Selection Criteria are Available on Financial Tables?

What is the Column Data Code?

What is the Column Basis?

Setting Up Financial Table Columns

Financial Table Columns (FTC)

Printing the Financial Table Column details

Financial Table Rows

Selecting the Row Basis

Selecting the Data for a Table Row

Setting Up Financial Table Rows

Financial Table Rows (FTR)

Printing the Financial Table Row details

Financial Table Formats

Sorting the Financial Table data

Setting Up Financial Table Formats

Financial Table Formats (FTF)

Printing the Financial Table Format details

Using statistics in Financial Tables

Reporting quarters in Financial Tables

Financial Reporting subdimensions

Setting up Financial Reporting Subdimensions

Financial Reporting Subdimensions (FSC)

Financial Report Writer examples

Financial analysis example - expense analysis report

Financial analysis example - when to use selection codes versus level codes

Financial statement example - sample balance sheet layout

Financial statement example - sample balance sheet rows

Financial tables example - sample expenses by profit centre report rows

Financial tables examples - sample expenses by profit centre report columns

Sample gross profit report using statistics

Setting up account documents and statements

How are account documents and statements produced?

Period and year end processing

Ledger Revaluation

Selecting the Revaluation Source and Target Currencies

Selecting Transactions for Revaluation

How are the Revaluation Differences Posted?

What Periods are Revalued and Updated?

Consolidating Revaluation Transactions

Which Transaction Values are Updated by Revaluation?

Revaluing Base Currency using Transaction Currency as the Source

Revaluing Second Base/Reporting Currency using Transaction Currency as the Source

Revaluing Second Base Reporting Currency using Base Currency as the Source

Revaluing Base Currency using Second Base / Reporting Currency as the Source

Revaluing Fourth Currency

Revaluing Currencies using Fourth Currency as the Source

Unrealized Gain/Loss Postings versus Balancing Adjustment Postings

Using Revaluation with the Currency Models

Using Revaluation with the Revalue until True Rated Option Set

Setting up Ledger Revaluation Profiles

Ledger Revaluation Profiles (LEP)

Currency and Value Selections

Account and Journal Selections

Analysis Selections

Consolidation Options

Running Ledger Revaluation

Ledger Revaluation (LER)

Selection Criteria tabs (Display-only)

Ledger Revaluation Reports

Ledger Cleardown

What Transactions are Cleared?

Removing or Archiving Transactions

Consolidating Analysis on Cleardown

Running ledger cleardown

Ledger Cleardown Prerequisites

Using Ledger Cleardown

Running Ledger Cleardown (LCL)

Analysis Code Consolidation

Updating the Ledger Balances

Rebuilding Ledger Balances

Financial year end processing

What is the Year End Cleardown?

Transferring Year End Profit or Loss to the Balance Sheet

Financials solutions to specific requirements

A guide to Italian Accounting using Financials

Registration to the Prima Nota

Posting From the Prima Nota

Reporting and the Prima Nota

Security Issues and the Prima Nota

A Typical Prima Nota Usage Example

Italian Accounting Glossary

Using Financials as a Broker Ledger

Pay as Paid processing

How is the Pay as Paid Principle Enforced?

How is Funding Treated?

How are Re-Instatements Treated?

What are True Rated Transactions?

Using Link References

Setting Up and Maintaining Accounting Links

Viewing Transactions by Link Reference

Splitting Linked Transactions

Splitting Linked Transaction Exceptions

Breaking Accounting Links

Linked Transaction Match Releasing Rules

Principal to principal processing

Recording the Principal to Principal Hierarchy

Using the Hierarchy to Produce Consolidated Payments

Fixed asset administration

Understanding the Fixed Asset Register

What asset details are maintained?

What asset values are maintained?

How are the asset values updated?

What are asset budgets?

How are assets analyzed?

How are assets depreciated?

How are asset disposals handled?

Fixed Asset multi-currency processing

Setting up the Asset Register

Depreciation methods

What is Japanese Straight Line Depreciation

What are the Elements of Enhanced Depreciation?

Enhanced Depreciation - Full Year Depreciation in First Year

Enhanced Depreciation - First Year Percentage Reduction in Depreciation Rate

Enhanced Depreciation - Advanced Depreciation

Enhanced Depreciation - Selecting Assets for Advanced Depreciation

Enhanced Depreciation - Reduction in Depreciation for a Given Year

Enhanced Depreciation - Manually Posting Depreciation Amounts

How is the Final Asset Value Treated?

Depreciating the Active Days in the Start Period

Setting Up a Depreciation Table

Depreciation Tables (FDT)

Printing the Depreciation Table

Defining Depreciation Table Headings

Depreciation Table Headings (FDH)

Printing the Depreciation Table Headings

Setting Up Depreciation Timing Rules

Depreciation Timing Rules (FDU)

Printing the Depreciation Timing Rules

Setting Up the Elements of Enhanced Depreciation

Setting Up the Asset Register for Enhanced Depreciation

Running the Enhanced Depreciation Elements at Year End

Setting up Asset records

Setting up an asset record

Asset Records (FAS)

Value 1 Depreciation

Value 2 Depreciation

Value 3 Depreciation

Value 4 Depreciation

Asset Posting Presets

Printing the Asset Details

Setting up Asset Classes

Fixed Asset Class (FAC)

Value 1 Depreciation

Value 2 Depreciation

Value 3 Depreciation

Entering Asset Notes

Asset Note Setup

Printing the Asset Notes

Presetting the Asset Posting Analysis Codes

Apportioning the Depreciation using Asset Analysis details

Creating Asset Posting Presets

Asset Posting Presets

Printing the Asset Posting Presets

Setting up Asset Budgets

Asset Budget Details (FAB)

Value 1 Depreciation

Value 2 Depreciation

Value 3 Depreciation

Value 4 Depreciation

Clearing Down Fixed Assets

Ledger Conversion

Preparing for Ledger Conversion

Preparing the source business unit

Preparing the target business unit

Checking the account and asset conversion controls

Running Ledger Conversion

Running ledger conversion

Ledger conversion prerequisites

Ledger Conversion (LCN)

Defining the Ledger Conversion Source and Targets

Confirming the new business unit structure

Setting the ledger conversion balancing options

Selecting the Ledger Conversion Data

Checking the Conversion Results

Rerunning Ledger Conversion

What is ledger conversion balancing?

How does ledger conversion perform the conversion?

Reconciling a trial balance ledger total in a generated base currency

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