Linking ordering addresses to suppliers

In SunSystems Order Fulfilment, a supplier may have many sites from which goods or services can be purchased, but have one central invoicing office, and so one supplier code. You can link several different ordering addresses to a supplier.

All addresses are defined in SunSystems using Addresses (ADD). An address is referenced as an ordering address for a supplier using Supplier (SUS).

Note: The Primary Order Address Code must be set up as a Supplier Order Address Code.

When raising a purchase order, the Primary Order Address Code, if entered on the supplier record, is used as the default Supplier Order Address Code on the order. You can amend this on the order to any other ordering address code linked to the supplier. The Default Lead Time and Minimum Order Value is then used on the order.

Use Addresses (ADD) to add the new address, if required.
Use Supplier (SUS) to retrieve the supplier details.
To link an ordering address to a supplier, select Supplier Ordering Addresses from the Action menu on the Supplier form, to display the Suppliers Ordering Addresses Setup form.
If any addresses have already been linked to the supplier as ordering addresses they are listed on this form. This includes the Primary Order Address Code.
Click Insert to display a blank line on the form.
In the Address Code field, enter the address code or use Query to select the code.
Click OK to assign the new address to the supplier as an ordering address.
Enter the following details for this address, if required:

Default Lead Time

The time it takes the supplier to deliver from this address. This is expressed in the lead time unit selected.

Default Lead Time Unit

The unit of time in which the lead time is expressed. For example, days or weeks.

The Default Purchase Lead Time is used on purchase orders to calculate the Own Due Date field, which is the date by which the item is expected to be delivered. To calculate this date, the system searches for a Default Purchasing Lead Time and Default Lead Time Unit setting. First on the Item Master, and if this is not set, on the Suppliers Ordering Addresses Setup. If neither of these are set the current login date is used.

Minimum Order Value

The minimum value of goods or services that must be ordered from the supplier for the ordering address. This uses the base currency, as opposed to the reporting or any transaction currency. When exiting a purchase order (not a purchase invoice or purchase return note) the order lines are totaled using the field defined on the Purchase Type Setup as the Holds Purchase Value field. If the total is below the minimum order value a warning message is displayed and you must hold the lines. The lines cannot be released until the value of the order is above the minimum order value.
Click OK to save the ordering address details.
Click Exit to return to the Supplier form.