Audit trails and archived data

Once you have finished with a transaction, it is normal practice to remove it from the system. In this way, the database remains manageable. If transactions were to remain indefinitely, the ledger would become so large that the response time of your system would be affected. In particular, inquiries and reports would take a long time to produce.

Rather than delete transactions completely, you can remove them to an archive during Ledger Cleardown. An archive is created for each processing year. You can access archived transactions in Ledger Inquiry and Account Listing.