Viewing the Allocation Totals

Account Allocations, and online allocation, maintains separate totals for each of the allocation markers you can set, or unset, that must balance. Select Action > Allocation Totals to view these totals on the Account Allocation - View Totals form.

There are two different versions of this dialog available:

  • VIEW which only displays the allocation totals
  • GENDIS which displays the allocation totals and allows you to post discount amounts or generate additional postings.

When you select the Allocation Totals command you may be asked to select the appropriate form from the Find Form List.

The Allocation Totals

Regardless of which version of the Allocation Totals form you choose, it displays the total debits, total credits and the out-of-balance amount for the transactions marked with each of the allocation markers identified below. The totals appear on separate tabs and are displayed in the four transaction currencies available.

Allocation View Totals Tab Displays the totals, by currency, of ...
Allocations Transactions marked with To Be Allocated
Reconciliations Transactions marked with Reconciled
Corrections Transactions marked Correction
Paid Transactions marked Paid

The GENDIS Version of Allocation Totals

The GENDIS version of the Allocation Totals form is displayed if the posting process is unable to balance and post the allocations. It displays an additional Discount tab and includes two commands: Generate using Ledger Entry and Apply Imbal as a Discount.

It can be used to:

  • manually apply the entire allocations imbalance amount as discount.
  • generate and post an additional transaction to balance the allocations.
Note:  You can only access the commands if the action can be used to balance the allocations.