Embedding standard text on a contract header

To set up a standard text on a contract header follow these steps:

  1. Access SunSystems.
  2. Specify RCS in the search field and select Contract Setup (RCS).
  3. Specify Contract Code or select an existing one.
  4. From the Actions drop-down menu, select Embed Std Para.
  5. On the Standard Text Language Variants form, specify this information:
    Standard Text Class Code
    Select whether the unique code to identify the standard text class on a contract is EMAIL, INVENTORY,PURCHASES, SALES, or STD. To set up a standard text on email, select EMAIL. To set up a standard text on inventory, select INVENTORY. To set up a standard text on purchases, select PURCHASES. To set up a standard text on sales, select SALES. To set up a standard text on PKP database, select STD.
    Standard Text Code
    Select the standard text code to use for the selected standard text class code. Before you select a standard text code, you must select a standard text class code first.
    Language Code
    Select the language code to use for the selected standard text class code. The default language code is1 for English.
    Lookup Code
    The lookup code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes. For example, the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup Code is set to FUELEXP.
    Short Heading
    The short heading, which is used where space is limited. If this is blank it defaults to the first characters of the description.
    Status
    Standard text attached to a contract header.
    Description
    Up to 50 characters to describe the standard text. Either Description or Short Heading must be specified.
    Text
    Specify text to embed on a contract line. You can add up to five paragraphs of standard text using Paragraph 1-5 tabs.
  6. Click OK.
  7. Click Attach Text and then OK.