Calculating depreciation

Use Depreciation Calculation (FDC) to calculate depreciation.

Note: Several SunSystems modules may cause locking of the application, when run concurrently. For data integrity reasons, these modules cannot be run at the same time with the Depreciation Calculation (FDC) module:

Business Unit Create
Daybook Listing
Ledger Revaluation
Ledger Cleardown
Post Withheld Taxes
Payment Voiding
Asset Disposal Selection
Business Unit Setup
Transaction Matching
Payment Collection Run
Payment Run

Specify this information:

Asset Class From/To

The asset class, or the range of asset classes, to be processed. Leave this blank either to select all assets, or if you want to select specific asset codes in the field below.

Asset Code From/To

The asset code, or range of asset codes, to be depreciated. Leave these fields blank to select all assets.

Analysis Dimension

The asset analysis dimension to be used to select assets. Leave this blank to select all assets, regardless of the analysis dimensions.

Analysis Code From/To

If an Analysis Dimension has been chosen as the selection criterion above, this analysis code or range of codes is used to select the assets. Only assets that reference one of these codes in the chosen analysis dimension are selected for depreciation.

Depreciation Period

Depreciation is calculated for periods between the last period for depreciation and the period selected here. The default is for depreciation to be calculated up to the current period. Otherwise, enter the period up to which depreciation is to be calculated.

Post Transactions

If you wish to report on the depreciation calculations without posting them, select No. Select Yes to calculate and post the depreciation. If provisional postings are mandatory or optional, you can select Post Provisional to post the transactions as provisional transactions. A depreciation report is always produced.

Posting Period

Select Single to post all of the calculated depreciation to the period specified in the Depreciation Period field. Select Historic to post the calculated depreciation to the period to which it relates.

Suppress Transactions

Select Yes if you only want to print the asset transactions generated during this run. Select No if all of the asset transactions are to be printed, including any previous depreciation, asset and disposal transactions.

Balance Sheet

The balance sheet depreciation account to which the depreciation is posted. Normally, depreciation is posted to the balance sheet account on the asset record in Asset Records. If this account is blank in Asset Records, then the account entered in this field is used.

Note: SunSystems does not check that the account entered is a Balance Sheet type account.

Profit and Loss

The profit and loss depreciation account to which the depreciation is posted. Normally, depreciation is posted to the profit and loss account on the asset record in Asset Records. If this account is blank in Asset Records, then the account entered in this field is used.

Note: SunSystems does not check that the account entered is a Profit and Loss type account.

Consolidate Profit and Loss

Normally two postings are generated for each asset's depreciation calculation: one to the balance sheet accumulated depreciation account and the other to the profit and loss depreciation expense account. If this field is set to Yes, then you can specify how you want to consolidate the profit and loss postings.
Save your changes.