Setting up a contract type

  1. Access SunSystems.
  2. Specify RCT in the search field and select Contract Type Setup (RCT).
  3. Specify the Contract Type Code and click OK.
  4. Specify this information:
    Description
    Up to 50 characters of text to describe contract type.
    Short Heading
    The short heading which is used where space is limited. If this is blank it defaults to the first characters of the description.
    Auto Number

    Select the check box, to generate the Contract Type Code from the Transaction Reference Format.

    Clear the check box, to specify the Contract Type Code manually.

    Transaction Reference Format
    The transaction reference format of the contract code.
    Lookup Code
    The lookup code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes. For example, the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup Code is set to FUELEXP.
    Status
    Each static data record contains a status code that determines the current processing status of the record:

    • Open - this status is set automatically when you add a new record, for example, if you create a new account. Open items are available for input, inquiry, processing and reporting.

    • Hidden - a record with a hidden status does not appear on any inquiries but is available for input, processing and reporting.

    • Suspended/Held - a suspended record.

    • Closed/Completed - a closed record cannot be used for input or processing. For example, you cannot post transactions to a closed account or analysis code.

    A status is assigned to each static reference record, for example to every account, asset, customer and supplier. It determines the current processing status of the record. You can alter the status of a record at any time. You must use the options on the Action menu to change the status.
    Data Access Group (DAG) Code
    The DAG code to be applied to restrict operator from accessing this data.
    Increment Line Number By
    Contract Detail Line numbers are determined by how you set up this field. For example, when you set the Increment Line Number By value to 10, the first line starts at 10 and then number is increased by 10 each time. You can specify any number from the range of 1 to 999999999.
    Value Prorate Method
    This is used to calculate prorate values for any value recurrence set on Contract Lines.
  5. To save your changes, click OK.