Purchase return note allocations

Allocations and Held Lines

If a goods item being returned requires allocation, or the allocation type is set as Not Defined on the Item Master, allocations need to be made to ensure traceability between receipts and issues. If it is a non-allocated item, then no allocations need to take place.

Each generated Purchase Return Note line is put on Hold. Manually entered lines are not put on Hold but a flag on the Purchase Type stage can be used to put these lines on Hold. PRN lines are held to allow adjustments to be made before releasing the line, performing any ledger postings that may be required by the order entry stage and entering a reason code if this is mandatory.

When releasing a line, SunSystems tries to automatically allocate if there is enough information on the PRN line to find the correct receipt. For example, if the item is serialized there can only be one receipt, or if a batch is entered on the PRN line, and the batch was only received on one receipt, allocations will occur. On releasing, if a receipt cannot be found, the Manual Allocations function is triggered.

Manual Allocations

Manual Allocations can only be used if the item is a goods item, and the flag Update Inventory is set to Yes so that an anticipated issue is created.

Manual Allocations automatically shows receipts for the supplier on the PRN. This can be overridden by using the selection criteria.

Manual Allocations automatically shows receipts for the location on the PRN line. This can be overridden by using the selection criteria.

Manual Allocations automatically shows receipts for the batch on the PRN line. This can be overridden by using the selection criteria.

Manual Allocations does not automatically show receipts for a serial number if entered on the PRN line. This is because serial numbers are handled in a different way in Manual Allocations using the assign and allocate serial number functions.

If the inventory to be returned is allocated to other orders, then it must to be de-allocated first. To do this, enter the order where the inventory is allocated and de-allocate.