Setting up Purchase Invoice Entry

To select characteristics for the item select from the Action > Line menu within the Purchase Invoice Line Entry form. This displays the Purchase Invoice Line Entry Item Characteristics Entry form.

Specify this information:

Purchase Invoice Reference
Line Number
Item Code
Description

The following fields are automatically populated from the relevant item record:

Characteristic Code: Characteristics assigned to the item.
Characteristic Datatype: The type of data held for the characteristic.
Characteristic Value From and To: If the type of data for the characteristic requires a range of values, this field contains the valid values as defined in the characteristic record.
From and To Value of Range: If the type of data for the characteristic requires a range of values, enter the values in these fields. These must correspond to the available values shown in the Characteristic Value From and To fields.

If the datatype of the characteristic selected is a discrete value, you must specify the values using Item Char Entry/Discrete Values form. From the menu within Purch Invoice Line Entry Item Char Entry select . The form contains the following fields:

Characteristic Code
Description: These fields are automatically populated from the current characteristic.
Available: Shows the available values for the characteristic as defined in the item record.
Selected: Shows the selected values for the characteristics.

Use the right arrow button to select characteristics from the Available list. They are then shown in the Selected list. To remove a value from the Selected list, click the left arrow button. It is then returned to the Available list.

You can create a new discrete value for the characteristic to be used in this instance. Enter the value in the New field and click New. The value is displayed in the Selected list.

Save your changes.

Setting up Purchase Invoice Entry - Characteristics