Setting up Inventory Receipt Note Entry form - General

The following fields are automatically populated and show the available transactions. These details depend upon any selection criteria entered in the Lookup Details section of the header:

  1. Specify this information:
    Receipt Note Line Number
    The sequential line number generated for this receipt note.
    Item Code
    The item code.
    Description
    The full name or description of the data item or record. This is used to identify it on reports and inquiries.
    Quantity Value
    This shows the total quantity available for receiving. You can amend this quantity if required.
    Quantity Unit Label Code
    The unit of measure of the items received.
    Batch Reference

    You can only enter batch numbers for the receipt if batch control has been specified on the Item Master, in which case it is mandatory. Batch references are setup using Batch References Setup (BRS). Click the Query button to display the Find Item Batch form and select the required reference. Alternatively, you can enter a batch reference that is new to the system providing the flags to allow new batch numbers to be created have been set on the Inventory Business Setup (IBS).

    To enter several different batch numbers for one receipt note line, you must first split the line and enter the required batch reference against each line.

    Note:  If a receipt note line is matched to a purchase order, purchase invoice or movement order, and a batch reference has been entered on the transaction, then this reference is transferred to the batch reference section on the receipt note line. You can override this batch reference at any time before the line has been finished, by entering another batch reference.
    Expiration Date
    The expiration date of the batch. This is mandatory if FEFO allocation has been specified on the Item Master. If the entered batch is known to the system, the Expiration Date/Batch Reference combination must have previously been set up in Batch References Setup (BRS). To enter more than one expiration date for the line you must first split the line, set up the expiration date/batch reference in the Batch References Setup function, and enter the required date against each line.
    Location ID

    The inventory location into which items are received.

    When entering a receipt note line the system searches for a default location to be entered on the line automatically, but this can be overwritten.

    If the Receipt Note Transfer stage is not in use, the system searches in the following order and stops when a location is found:

    • Location entered on the purchase order, purchase invoice or movement order line the receipt note is matched to.
    • Location entered on the Purchase Type for the receipt note entry stage. This is not available on the Movement Type Setup.
    • The default location on the Item Master.

    If the receipt note transfer stage is in use, the system searches in the following order and stops when a location is found:

    • The default temporary location on the Item Master.
    • Default temporary location entered on the Purchase Type or Movement Type.
    • Default temporary location entered on the Supplier record (not available to movement orders).
    Inspection Instructions Code
    The inspection instructions as defined in the Item Master.
    Consignment Number
    The consignment number.
    Carrier
    The carrier of the items, if this is different to the supplier.
    Comment
    In this field you can enter any miscellaneous information required.
    Supplier Delivery Reference
    The supplier's own delivery reference.
    Receipt Date
    The date when the receipt note was entered.
    Receipt Period
    The period when the receipt note was entered.
    Customs Reference
    In this field you can enter any customs information required.
    Country Code
    A country code which can be used for various purposes, for example, for the Intrastat country of destination.
    Delivery Terms
    Enter the code used for Intrastat delivery terms. For example, FOB - Free on Board; CIF - Cost Insurance & Freight; DDU - Delivered Domicile; EXW - Ex-works.
    Nature of Transaction
    This field can be used for the Intrastat nature of transaction code.
    Port Code
    This field can be used for the Intrastat port of origin or port of destination code.
    Procedural Code
    A code which can be used for various purposes, for example, for the Intrastat procedural code in Germany.
    State Code
    This field can be used for the Intrastat regional state code.
    Transport Mode
    This field can be used to indicate Intrastat modes of transport. Values are: 0 - default; 1 - sea; 2 - rail; 3 - road; 4 - air; 5 - mail; 6 - not defined; 7 - fixed installations; 8 - inland waterway; 9 - own propulsion.
    Asset Code
    The code for the required asset, as set up in Asset Records (FAS).
  2. Save your changes.
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