Setting up Purchase Types (PTS) - Match Purchase Invoice

  1. Specify this information:
    Match Invoice By
    When matching purchase order lines to purchase invoice lines, this field indicates how the lines are to be compared and an exact match determined. It only applies if Invoice Matching is a stage on the Purchase Type.

    If matching by quantity, then the quantities on the order line(s) are compared to the quantities on the invoice line. If they differ you are asked what you want the system to do with the greater quantity. The same principle applies for values. The value label to be used when matching by values is defined on the Purchase Type Values Setup form in the Match Value field.

    Reason Code
    When matching purchase order lines to purchase invoice lines, this field holds the default reason code to be used when cancelling quantities. It only applies if Invoice Matching is a stage on the Purchase Type.

    If the outstanding order quantity and the outstanding invoice quantity are equal then each line is closed automatically. If one quantity is greater than the other, you are asked if the greater line is to be closed. If you reply that a line is to be closed, that transaction is closed. If an order is to be closed, then the cancel quantity functionality is used to cancel off the remaining quantity. For example, an order for a quantity of 200 is matched to invoices totaling 199, and you reply that no further invoices are expected, then the system uses the cancel quantity functionality to close the order of the remaining quantity of 1. A reason code is required to indicate why the line is being closed. The reason code set here is used as the cancelled quantity default reason code on the purchase order.

  2. Save your changes.