Purchase Business Setup (PBS) - Defining Periods and Dates

Note: If you use Financial Calendars you cannot amend Current Period, Open Periods From/To, Open Dates From/To, Open From/To Period Relative, or Open From/To Date Relative. You must make any required changes in Financial Calendar Setup (FCS).
  1. Specify this information:
    Current Period
    The current accounting period to be used for the Purchasing module. This can also be amended using the Change Period (CPD) function.
  2. If you wish to restrict the entry period or date on Purchase transactions you can use the following fields on the System tab to define specific ranges of periods and dates. Transactions can then only be entered within these ranges. These are referred to as the Open Ranges.
    Leave these fields blank if you do not wish to set these restrictions.
    Note: Once these have been set up, they are only updated by amending these fields in the Purchase Business Setup.
    Open From Period
    The first period in the range.
    Open To Period
    The last period in the range.
    Open From Date
    The first date in the range.
    Open To Date
    The last date in the range.
    Open Period From Relative
    Used to calculate the first period in the range.
    Open Period To Relative
    Used to calculate the last period in the range.
    Open Date From Relative
    Used to calculate the first date in the range.
    Open Date To Relative
    Used to calculate the last date in the range.

    Instead of defining specific dates or periods which then have to be maintained, you can ask the system to calculate the Open Ranges relative to the current date or period. To do this enter a positive or negative number in the following fields. For example, if the Open Period From Relative field is set to -3 and the Open Period To Relative field is set to +3, the Open Range is calculated as starting three periods before the current period and ending three periods after the current period. That is, a total of seven periods.

  3. Save your changes.