Validating Corporate Allocations
A corporate allocation is validated in two stages:
- The first stage is to check the combined allocation parameters for consistency. That is, the allocation setup, allocation source, allocation target and allocation ratio details. If an error is discovered during this stage, the allocation run is abandoned and the allocation report lists the errors found.
- The second validation step is carried out for each allocation sequence in the rule. If transactions are created for posting to the source business unit, then these are verified first.
When the Target Posting field in Corporate Allocation Setup (CAD) is set to Direct, then the target business unit is checked to ensure that the transactions can be posted automatically by Ledger Import (LIM).
The transaction date for postings generated by Corporate Allocation Run (CAL) is taken from the last date of the range of source transactions, unless the Posting Detail option is set to All At Transaction Level in Corporate Allocation Setup (CAD).
Retaining Information from Source Transactions
Some of the Posting Detail options in Corporate Allocation Setup allow Corporate Allocation Run to create target source reversal and/or offset transactions from each individual source transaction, rather than combining the analysis and conversion codes.
If the Posting Detail options in Corporate Allocation Setup are set to All At Transaction Level or Target At Transaction Level, then the following information may be retained from the source transactions:
| Data | Taken From | May be Changed by |
| Transaction Date | Retained from the source transactions | No |
| Transaction Reference | Retained from the source transactions | No |
| Description | Retained from the source transactions | No |
| Due Date | Retained from the source transactions | No |
| Account Code | Retained from the source transactions but not for offsets | Target Account field in Corporate Allocation Targets |
| Period | Retained from the source transactions | Target Period From/To field in Corporate Allocations Setup, Retain Source Posting Period field in Corporate Allocation Sources, also Accounting Period From/To fields in Corporate Allocation Run |
| Base Amount and Transaction Amount | Retained from the source transactions | Value 1 Source and Value 2 Source fields in Corporate Allocations Setup can be set to swap the values, or split using Corporate Allocation Ratios |
| Debit/Credit | Retained from the source transactions | Amount Reversal field in Corporate Allocations Setup |
| Journal Type | Retained from the source transactions | Retain Journal Type field in Corporate Allocations Setup. The status on the journal type must be either Open or Hidden. |
| Journal Source | Retained from the source transactions | Retain Journal Source field in Corporate Allocations Setup |
| Asset Code, Subcode, and Asset Value/Depreciation Indicator (Update Method) | Retained from the source transactions | Update Assets field in Corporate Allocations Setup, and the entries in Corporate Allocation Targets |
| Currency Code | Retained from the source transactions | Unless swapped in Corporate Allocations Setup |
| Analysis Codes | Retained from the source transactions | Unless consolidated or amended by Corporate Allocation Ratios |
| Journal Number | Generated by Ledger Import | No |
| Journal Line Number | Generated by Ledger Import | No |
| Allocation Marker | blank | No |
| Entry Date and Period | Generated by Ledger Import | No |
| Allocation Reference, Date and Period | Imported as zero, shown as blank | No |
| Conversion Rate | Generated by Ledger Import | No |
| Provisional Flag | Generated by Ledger Import | Post Transactions field in Corporate Allocation Run |
| Posting Date | Generated by Ledger Import | Post Transactions field in Corporate Allocation Run |
Checking for Errors
A Ledger Import report is created for each Corporate Allocation Run, whether or not the transactions are posted. This report enables you to check individual transactions for errors that may have arisen.