Account Documents

An account document lists all, or selected, transactions for an account. A common example of an account document is a customer statement which lists a customer's outstanding items. You can produce account documents for any type of account, although normally you print them for debtor, creditor, or client accounts.

The Account Documents (ACD) function is used to produce account documents for selected account transactions, in a selected document format. There are two predefined account document formats available, one for a single currency environment and one for a multi-currency environment. These have been designed as customer statements. These formats are produced using Report Designer so you can amend them to suit your own requirements, or define your own alternative layouts.

When you use Accounts Documents (ACD), all of documents are produced using the same document format, and the documents use each account's default address.

Transactions generated during Ledger Revaluation (LER) are excluded from documents. This means that the document reflects the amounts due in all of the transaction currencies, at the original entry date.

In addition, any transactions generated by Ledger Cleardown (LCL) are also excluded.

Account Documents summarizes transactions that have the same:

• Transaction Reference
• Journal Number
• Allocation Indicator
• Debit/Credit Indicator
• Currency Code