The Ledger Entry Menu and Toolbar

The Ledger Entry (LEN) form contains a number of specific functions required to enter, amend, view and post journals. These functions can be accessed from the Action menu.

The Action menu commands are briefly explained below, and any corresponding toolbar button is identified.

Menu Command Sub-Menu Command Toolbar Button Use
Totals Currency Totals - Base Currency Currency Totals Base Currency Displays the totals in base currency
Currency Totals - Transaction Currency Currency Totals Transaction Currency Displays the totals in transaction currency
Currency Totals - Report/Second Base Currency Currency Totals Report Second Base Currency Displays the totals in second base or reporting currency
Currency Totals - Fourth Currency Displays the totals in fourth currency
Journal Totals Journal Totals Displays the totals for all journal lines
Reference Totals Reference Totals Displays the totals of transactions for the current journal reference
Allocation Totals Allocation Totals Displays the total of the allocated transactions
Post Post Post Posts the journal, providing it satisfies the validation rules
Post Provisional Post Provisional Posts the journal to the Provisional ledger, providing it satisfies the validation rules
Balances Account Balance Check - Base Currency   Displays the account balance details, in base currency, for the account on the current line
Account Balance Check - Report/Second Base Ccy Displays the account balance details, in reporting or second base currency, for the account on the current line
Period Balances Displays the debit and credit totals for each accounting period to which transactions are being posted in the journal
Transaction Balances Displays the debit and credit totals, for each transaction reference in the journal
Options Goto - First Ref   Displays the first journal line for the first journal reference
Goto - Previous Ref Displays the first journal line for the previous journal reference
Goto - Next Ref Displays the first journal line for the next journal reference
Goto - Last Ref Displays the first journal line for the last journal reference
Amend Presets Allows you to apply a different journal preset
Amend Reference Allows you to amend the current journal reference
New Reference New Reference Allows you to enter a journal line for a new journal reference
Create Without Presets Allows you to enter the journal without applying the journal presets associated with the journal type
Line Go To - First Go To First Displays the first journal line
Go To - Prev Go To Previous Displays the previous journal line
Go To - Next Go To Next Displays the next journal line
Go To - Last Go To Last Displays the last journal line
New Line New Line Allows you to enter a new journal line
Amend Amend Allows you to amend a selected journal line
Examine Allows you to view a selected journal line
Delete Delete Allows you to delete a selected journal line
Standard Text Standard Text Allows you to enter standard text
New Journal Type New Journal Type Allows you to select a different journal type for a new journal, after you have posted the current journal
Recall Provisional   Allows you to recall a provisional journal
View Held Journals View Held Journals Allows you to view and select a held journal
Cancel Journal Cancel Journal Allows you to discard the current journal details
Hold Hold Places the current journal on hold
View   Displays the entire journal
Report Report Allows you to print the current journal details
Online Allocation Online Allocation Allows you to allocate the journal transactions