Ledger Cleardown

Ledger cleardown is a process which enables you to remove historical or redundant transactions from your business unit ledger and replace them with summarized balance transactions. You are not obliged to perform a ledger cleardown. However, it should be considered, as it leaves you with a more compact, and easily managed system.

The function Ledger Cleardown (LCL) attempts to compress the ledger, so although individual transactions are removed, summary or balance transactions are maintained for reporting purposes. The transactions for an account code are summarized by period, analysis code, currency code and other details.

You can use Ledger Cleardown (LCL) to perform either a period cleardown or a year cleardown by selecting the appropriate processing option. The period cleardown accumulates transactions on a period by period basis. The year cleardown summarizes the transactions for the financial year and posts the balances to the final period of the year.

Note: Year End Cleardown clears all accounts, whether open item or balance forward.

Ledger Cleardown (LCL) can also use the transactions posted to assets to recalculate each asset's gross, net and depreciation values.

Archiving Transactions

Ledger Setup (LES) offers you the option to remove cleared transactions to an archive file, rather than deleting them.

Exclusive functions

Several SunSystems modules may cause locking of the application, when run concurrently. For data integrity reasons, these modules cannot be run at the same time with the Ledger Cleardown (LCL) module:

  • Business Unit Create
  • Daybook Listing
  • Ledger Revaluation
  • Post Withheld Taxes
  • Payment Voiding
  • Calculate Depreciation
  • Asset Disposal Selection
  • Business Unit Setup
  • Transaction Matching
  • Payment Collection Run
  • Payment Run