Creating and maintaining a contract line

Line Number

Automatically generated contract line number.

Sequence Number

The sequence number of the contract.

Hierarchy Level

Specify a hierarchy level of a contract line.

Customer Code

The customer code for the contract.

Contract Id

An identifying number of the contract.

Item Code

The code for the item.

Sales Type Code

The required sales type for the contract.

Lookup Code

The lookup code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes. For example, the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup Code is set to FUELEXP.

Short Heading

The short heading, which is used where space is limited. If this is blank it defaults to the first characters of the description.

Contract Code

An identifying code of the contract.

Contract Line Id

An identifying number of the contract line.

In Progress

Indicates whether a contract line is in progress of any process or not.

From the General tab:

Item Code

The code of the item.

Description

Up to 50 characters to describe the item.

Customer Item Code

The code of the customer item.

Description

Up to 50 characters to describe the customer item.

Invoice Address Code

The invoice address code for the contract.

Delivery Address Code

The delivery address code for the contract.

Miscellaneous Address Code

The invoice miscellaneous code for the contract.

Payment Terms Group Code

The code identifying a set of payment terms.

Phase Code

Optionally, you can specify the unique code for the phase of contract line detail.

Sales Return Serial Number

If the item has been defined in the item master as serialized, this field must contain a valid serial number.

Account Code

The account code uniquely identifies the ledger account. To create a new account, enter a code within the logical range of codes for the appropriate type of account, according to your chart of accounts coding structure.

Warehouse Code

An identifying code for this warehouse. This might include part of the address, the description of the type of items it holds, or its storage characteristics. For example, EAST may be the code for the Eastern Warehouse.

Carrier

The supplier who is delivering the order.

Asset Code

If the preset is to be attached to a particular asset, this field contains the specific Asset Code.

Salesperson Role Code

An identifying code for salesperson role.

Salesperson Employee Code

The employee code for the salesperson.

From the Billing tab:

Start Date

The date the billing commences.

End Date

The end of the billing period. If you leave this field blank, the billing is continuous.

Review Date

The review is used to generate a report when it is required.

Last Charged Date

The last billing date of a contract line. If this field is blank, a contract line has not been billed.

Next Charge Date

The next billing date of a contract line. For in-advance lines, this is the start of the next billing period. For in-arrears lines, this is the end of the next billing period.

Billing Indicator

Select whether the billing indication in the contract line is for Billing Only, Reporting Only, or Both.

In Arrears

Select the check box to run the In Arrears.

Sales Type Code

The required sales type for the contract for normal billing runs.

Sales Type for Validate Only

The sales type required for validation only.

Sales Type for Credit Note

The required sales type for the contract line if separate credit note runs of generate invoices are required.

Use Installments

Select the check box to use the installment feature.

Installments Number

The number of installments to bill. This is reduced by the number of generated invoices for each billing run.

Recurrence Code

The recurrence code, that can be defined in the Recurrence Setup (RRS), uniquely identifies recurrence.

Recurrence Day

The day of recurrence.

Recurrence Month

Select the anniversary month.

Recurrence Interval

The number of months between billings. For example, specify 3 for quarterly billing or 12 for annual billing.

Recurrence Once Off Date

Select a once off charge date to bill only one period with no deferred income. You can also use it to hold an anniversary date for daily recurrence.