Sending a Payment Set for Payment or Authorization

The payment set can be sent to the payment process, which uses the same functionality as Payment Run, except that in this case you are using a payment set to select which transaction are to be considered for payment. If authorization has been set up for payments, then the saved set can be sent to be authorized.

  1. From SunSystems, select Payment Selection and Review (PYS).
    The Selection - Payment Selection and Review form is displayed.
  2. Enter the appropriate Saved Set Number, and click OK.
    The transactions that pertain to that saved set are displayed in the Financials Inquiry results form.
  3. Click Review All.
    The Control Desks In-Tray form is displayed.
  4. Select the lines again, and for the Report Process action, select Payment Process.
    The Payment Run form is displayed. With the exception of how you have selected the transactions to be considered for payment, all the normal rules apply for Payment Run.
  5. When you have entered details as appropriate on the Payment Run form, click Print to process the payment.
    If authorization is set up so that payments must be authorized, the payment set is sent to the appropriate user team's Authorization In-Tray. The transactions remain in the saved set until they are authorized and paid. Otherwise, if authorization is not being used, the transactions are paid and payment documents generated if appropriate.
    When the transactions are paid, the saved set number is automatically removed from all of the paid transactions.
  6. When finished, click Exit to close the Control Desks In-Tray form, and click Re-enter Parameters or Exit to close the Financials Inquiry form.